Background

In 1999, we introduced coffee drinking and gourmet café culture to Kenya. As we grew, we created more spots where people could enjoy the Java experience conveniently. Java House is on the move - we’re building branches and creating jobs all over East Africa, working to bring the Java experience closer to you. Our coffee houses would not be what they are today without our dedicated team members. We are looking for a Verification Officer to join our team.

Responsibilities

• Verification of the branch orders that have been picked and marshalled from Warehouse, Manufacturing, and Retail to confirm quantity, material and quality against the accompanying documentation.
• Dispatching of the verified orders to the branches in an orderly and timely manner to ensure no delays.
• Documenting any variations that are observed during the verification process for appropriate corrective actions.
• Ensure shipment of items by examining items, destination, route, rate, delivery time; ordering carriers.
• Maintaining all the appropriate and accurate records that show a trail of all the dispatches for traceability.
• Communicating to the branches any material information on dispatch that may affect timely receipt of orders.
• Document and escalate to the immediate supervisor all the discrepancies that may be noted during verification and receiving.
• Track rates of accuracy, branch orders, packing lists, loose stock sheets, and returns as well as defective items to inform quality control decisions.
• Initiate the process of requesting for Goods Return Notes and Debit Notes for items not received but invoiced and items received and not invoiced.
• Ensures the end-end verification process complies 100% with food safety standards.
• Nurture positive relationships with suppliers and customers.
• Managing control measures to make sure inaccuracies and errors are highlighted and resolved.
• Prepare, generate, and file daily, weekly, and monthly reports, verification and distribution reports; review performance reports daily, weekly and monthly with immediate supervisor.

Qualifications

• BA/BSc/HND

• Verification of the branch orders that have been picked and marshalled from Warehouse, Manufacturing, and Retail to confirm quantity, material and quality against the accompanying documentation.
• Dispatching of the verified orders to the branches in an orderly and timely manner to ensure no delays.
• Documenting any variations that are observed during the verification process for appropriate corrective actions.
• Ensure shipment of items by examining items, destination, route, rate, delivery time; ordering carriers.
• Maintaining all the appropriate and accurate records that show a trail of all the dispatches for traceability.
• Communicating to the branches any material information on dispatch that may affect timely receipt of orders.
• Document and escalate to the immediate supervisor all the discrepancies that may be noted during verification and receiving.
• Track rates of accuracy, branch orders, packing lists, loose stock sheets, and returns as well as defective items to inform quality control decisions.
• Initiate the process of requesting for Goods Return Notes and Debit Notes for items not received but invoiced and items received and not invoiced.
• Ensures the end-end verification process complies 100% with food safety standards.
• Nurture positive relationships with suppliers and customers.
• Managing control measures to make sure inaccuracies and errors are highlighted and resolved.
• Prepare, generate, and file daily, weekly, and monthly reports, verification and distribution reports; review performance reports daily, weekly and monthly with immediate supervisor.

• BA/BSc/HND