Description

We are seeking a competent and tech-savvy Time & Attendance Assistant to oversee the administration of our client’s employee clocking system and ensure accurate tracking of attendance, overtime, public holidays and leave. The ideal candidate will have IT/Statistics background preferably within hospitality, manufacturing or a similar fast-paced environment and strong IT skills to efficiently manage digital systems. This role plays a key part in ensuring data accuracy, compliance and smooth integration of attendance records into payroll processing.

Key Responsibilities:

• Monitor daily clock-ins and clock-outs, verifying accuracy and following up on any missing or incorrect entries.
• Troubleshoot clocking issues, escalating technical problems to IT when necessary.
• Regularly audit attendance data to ensure accuracy, integrity and completeness.
• Ensure accurate recording and validation of attendance, overtime and public holiday in line with our policy.
• Generate and submit daily, weekly and monthly reports as requested from time to time
• Coordinate and maintain leave records (annual, sick, compassionate, maternity/paternity, etc.) in the system.
• Verify that all leave applications are properly authorized by line managers/supervisors and accurately recorded.
• Collaborate with the payroll team to ensure seamless data transfer from the time and attendance system to payroll
• Address employee queries on attendance, leave and payroll inputs related to time and attendance while maintaining confidentiality of payroll related matters
• Train new employees on the use of the time clocking system and related HR processes.
• Support internal and external HR audits related to time and attendance data.
• Maintain secure and organized attendance and leave records, both electronic and physical.
• Any other duties as may be assigned from time to time

Qualifications and Skills:

• Diploma or bachelor’s degree in IT, Business Administration, or related field.
• 1–2 years of Statistics/Data or administrative experience, preferably within hospitality, manufacturing, or a similar fast-paced environment.
• Hands-on experience with HR software or time & attendance management systems
• Proficient in Microsoft Excel and report generation.
• Excellent attention to detail, organization and data accuracy.
• Strong communication and problem-solving skills.
• Must have high level of integrity and confidentiality.

• Monitor daily clock-ins and clock-outs, verifying accuracy and following up on any missing or incorrect entries.
• Troubleshoot clocking issues, escalating technical problems to IT when necessary.
• Regularly audit attendance data to ensure accuracy, integrity and completeness.
• Ensure accurate recording and validation of attendance, overtime and public holiday in line with our policy.
• Generate and submit daily, weekly and monthly reports as requested from time to time
• Coordinate and maintain leave records (annual, sick, compassionate, maternity/paternity, etc.) in the system.
• Verify that all leave applications are properly authorized by line managers/supervisors and accurately recorded.
• Collaborate with the payroll team to ensure seamless data transfer from the time and attendance system to payroll
• Address employee queries on attendance, leave and payroll inputs related to time and attendance while maintaining confidentiality of payroll related matters
• Train new employees on the use of the time clocking system and related HR processes.
• Support internal and external HR audits related to time and attendance data.
• Maintain secure and organized attendance and leave records, both electronic and physical.
• Any other duties as may be assigned from time to time

• Analytical Skills
• Proficient in Microsoft Excel and report generation.
• Excellent attention to detail, organization and data accuracy.
• Strong communication and problem-solving skills.
• Must have high level of integrity and confidentiality.

• Diploma or bachelor’s degree in IT, Business Administration, or related field.
• 1–2 years of Statistics/Data or administrative experience, preferably within hospitality, manufacturing, or a similar fast-paced environment.
• Hands-on experience with HR software or time & attendance management systems