Job Purpose

An officer at this level will be responsible to Chief Principal, Health Information in the provision of Health Records and Information Services in the Hospital.

Duties and Responsibilities

• Coordinate and review health records and information management policies and guidelines;
• Develop specifications for health record supplies to facilitate procurement;
• Provide technical and professional guidance on health records and information management;
• Participate in planning and budgeting for the health records management;
• Coordinating training and development of staff with the department;
• Oversee the execution of the approved work plans and budgets in the department;
• Ensure Maintenance of safety and confidentiality of records and information;
• Participate in succession planning by coaching and mentorship of staff in the department;
• Prepare and submit monthly and annual departmental performance reports;
• Developing health data quality audit tools;
• Develop health records monitoring and evaluation tools;
• Participate in the review of health records and information systems;
• Design medical and surgical indices;
• Providing advice on disclosure, confidentiality, security and exchange of health records and information;
• Develop health records standard operating procedures (sops);
• Supervise conduct of staff performance appraisal in health records and information department;
• Facilitating design and implementation of medical records forms;
• Train, supervise, guide and mentor of staff and trainees deployed in the department;
• Analyze health information data and compile reports
• Disseminate clinical data reports
• Coordinate quality management systems and occupational health safety audits in the department;
• Participate in various departmental and hospital multidisciplinary committee meetings;)
• Prepare departmental budget and procurement plan;
• Monitor the implementation of procurement plan in line with set laws; and
• Participate in departmental Technical Evaluation Committees.

Qualifications and Experience

• Master in any of the following disciplines; Health Records and Information Management, Health Informatics, Information Science; Information Technology or equivalent qualification from a recognized institution;
• Bachelor in Health Records and Information Management or equivalent qualification from a recognized institution;
• Registered with a relevant professional body;
• Leadership/Management course lasting not less than four (4) weeks from a recognized institution; and
• Minimum eight (8) years relevant experience, with not less than three (3) years as a Principal Health Information Officer or in a comparable position.

• Coordinate and review health records and information management policies and guidelines;
• Develop specifications for health record supplies to facilitate procurement;
• Provide technical and professional guidance on health records and information management;
• Participate in planning and budgeting for the health records management;
• Coordinating training and development of staff with the department;
• Oversee the execution of the approved work plans and budgets in the department;
• Ensure Maintenance of safety and confidentiality of records and information;
• Participate in succession planning by coaching and mentorship of staff in the department;
• Prepare and submit monthly and annual departmental performance reports;
• Developing health data quality audit tools;
• Develop health records monitoring and evaluation tools;
• Participate in the review of health records and information systems;
• Design medical and surgical indices;
• Providing advice on disclosure, confidentiality, security and exchange of health records and information;
• Develop health records standard operating procedures (sops);
• Supervise conduct of staff performance appraisal in health records and information department;
• Facilitating design and implementation of medical records forms;
• Train, supervise, guide and mentor of staff and trainees deployed in the department;
• Analyze health information data and compile reports
• Disseminate clinical data reports
• Coordinate quality management systems and occupational health safety audits in the department;
• Participate in various departmental and hospital multidisciplinary committee meetings;)
• Prepare departmental budget and procurement plan;
• Monitor the implementation of procurement plan in line with set laws; and
• Participate in departmental Technical Evaluation Committees.

• Master in any of the following disciplines; Health Records and Information Management, Health Informatics, Information Science; Information Technology or equivalent qualification from a recognized institution;
• Bachelor in Health Records and Information Management or equivalent qualification from a recognized institution;
• Registered with a relevant professional body;
• Leadership/Management course lasting not less than four (4) weeks from a recognized institution; and
• Minimum eight (8) years relevant experience, with not less than three (3) years as a Principal Health Information Officer or in a comparable position.