The Nyandarua National Polytechnic (TNNP) was established as a premier public technical training institution through a local community initiative on land donated by KARI. Standing as the flagship technical institution in Nyandarua County, TNNP is committed to fostering academic excellence, practical innovation, and professional TVET education.

Job Summary

We are seeking an efficient, detail-oriented Secretary III to support administrative and clerical operations across the institution. The ideal candidate will handle front-office interactions, correspondence, filing security, and executive scheduling to ensure smooth, courteous, and highly confidential operations.

Key Responsibilities & Duties

• Correspondence & Dictation: Record dictation in shorthand and transcribe it accurately into comprehensive documents; type from drafts to ensure timely communication; prepare responses to routine correspondence.
• Office & Visitor Management: Receive visitors and clients professionally and direct them appropriately; handle incoming/outgoing calls; monitor office cleanliness and order.
• Document Control & Security: Organize, classify, and maintain an efficient, accessible filing system while preserving the confidentiality of records.
• Administrative & Equipment Support: Operate printing/photocopying equipment; assist the Head of Department with presentation materials for internal and external distribution.

Minimum Qualifications & Requirements

Education: A Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or an equivalent qualification from a recognized institution.

Technical Certifications:

• Typewriting III (50 w.p.m.) / Computerized Document Processing III
• Shorthand III (100 w.p.m.) or Audio Typing III
• Business English III / Communications II
• Office Management III & Secretarial Duties II
• Commerce II
• Certificate in Computer Applications

Mandatory Chapter Six Clearances (Required for successful candidates):

• Certificate of Good Conduct
• Tax Compliance Certificate (KRA)
• Higher Education Loans Board (HELB) Clearance
• Ethics and Anti-Corruption Commission (EACC) Clearance
• Clearance from a recognized Credit Reference Bureau (CRB)

• Record dictation in shorthand and transcribe it accurately into comprehensive documents
• Type from drafts to ensure timely communication
• Prepare responses to routine correspondence
• Receive visitors and clients professionally and direct them appropriately
• Handle incoming/outgoing calls
• Monitor office cleanliness and order
• Organize, classify, and maintain an efficient, accessible filing system while preserving the confidentiality of records
• Operate printing/photocopying equipment
• Assist the Head of Department with presentation materials for internal and external distribution

• Typewriting III (50 w.p.m.)
• Computerized Document Processing III
• Shorthand III (100 w.p.m.)
• Audio Typing III
• Business English III
• Communications II
• Office Management III
• Secretarial Duties II
• Commerce II
• Certificate in Computer Applications

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or an equivalent qualification from a recognized institution
• Typewriting III (50 w.p.m.) / Computerized Document Processing III
• Shorthand III (100 w.p.m.) or Audio Typing III
• Business English III / Communications II
• Office Management III & Secretarial Duties II
• Commerce II
• Certificate in Computer Applications
• Mandatory Chapter Six Clearances (Certificate of Good Conduct, Tax Compliance Certificate (KRA), Higher Education Loans Board (HELB) Clearance, Ethics and Anti-Corruption Commission (EACC) Clearance, Clearance from a recognized Credit Reference Bureau (CRB))