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About the role:

The Regional Store Coordinator, Reliever will oversee inventory management at the Company’s retail centres, extending to field-based agents. The role involves regular travel within the station region.

What you would be expected to do:

Retail centers day to day assistance

• Liaise with the warehouse team to ensure that inventory is readily available for sale.
• Offer assistance to retail executives to ensure they meet their KPIs.
• Liaise with the sales team to review retail centre executives on potential improvement areas.
• Initiate requests for declaration signoffs for missing inventory
• Report cases of inventory damages/ losses to allow for insurance claim to be initiated.
• Initiate discussions revolving around new initiatives geared at ensuring retail centers are efficient and effective in services rendered.
• Conduct regular inventory audits, whether scheduled or impromptu
• Review processes and controls existing to ensure they are optimized to reduce redundancies within the chain.
• Will represent the department in all meetings scheduled with either internal or external stakeholders within the region that involve inventory management and retail center management.
• Will conduct handovers from retail center executives to relievers and vice versa.
• Will vet relievers to ensure that they meet the requisite qualifications needed to run the retail centers.
• Will request for payment for relievers for days worked.
• Sit in for interviews when required alongside with Human Resource during onboarding of new retail center executives.
• Liaise with the sales team and marketing team to identify potential sites that might be considered as new retail centers.
• Conduct regular checks on assets at the retail centers to ensure that they are in good working order.
• Liaise with the Admin team to schedule repairs at the retail centers.
• Liaise with the Admin team to engage landlords on any issues that might exist.

Order and inventory Management

• Initiate inventory movements and requests from warehouse to retail centers
• Liaise with the warehouse team to resolve any inconsistencies that come with deliveries done at the retail centers.
• Liaise with retail center executives to ensure that inventory management standards are met, including but not limited to FIFO amongst others
• Liaise with the warehouse and retail centers executives to provide packaging for products that are defaced.
• Regular review of all processes currently in place aimed at achieving best inventory management practices.
• Be on the lookout for any new trends and emerging trends that relate to the industry that can be implemented to increase efficiency.
• Coordinate inventory reconciliation
• Validation of all products marked as obsolete and damaged that are to be returned to the warehouse.
• Engage field agents to periodically validate inventory holding

Compliance

• Ensuring basic maintenance standards and compliance with health and safety regulations at all retail centers, include but not limited to ensuring permits and licenses are displayed.

Innovation

• Be on the lookout for new trends within the supply chain field that will improve and enhance inventory management processes
• Recommend to management new processes, need to revamp process to efficiently assist the day-to-day operations of the retail centres

You might be a strong candidate if you:

• Hold a degree qualification preferably in Supply Chain Management, Statistics, or any Finance Related Field
• Have 2-3 years’ working experience in Finance, Supply Chain Management and/or Statistics.
• Demonstrate knowledge in contract management.
• Are able to work comfortably with and maintain large volumes of data in excel.
• Demonstrate knowledge and working experience with an ERP preferably SAP
• Can multi-task and address contesting priorities.
• Are goal-oriented and organized team player.
• Demonstrate proficiency in computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Possess excellent verbal & written communication skills
• Have the ability to work remotely under minimal supervision.

• Liaise with the warehouse team to ensure that inventory is readily available for sale.
• Offer assistance to retail executives to ensure they meet their KPIs.
• Liaise with the sales team to review retail centre executives on potential improvement areas.
• Initiate requests for declaration signoffs for missing inventory
• Report cases of inventory damages/ losses to allow for insurance claim to be initiated.
• Initiate discussions revolving around new initiatives geared at ensuring retail centers are efficient and effective in services rendered.
• Conduct regular inventory audits, whether scheduled or impromptu
• Review processes and controls existing to ensure they are optimized to reduce redundancies within the chain.
• Will represent the department in all meetings scheduled with either internal or external stakeholders within the region that involve inventory management and retail center management.
• Will conduct handovers from retail center executives to relievers and vice versa.
• Will vet relievers to ensure that they meet the requisite qualifications needed to run the retail centers.
• Will request for payment for relievers for days worked.
• Sit in for interviews when required alongside with Human Resource during onboarding of new retail center executives.
• Liaise with the sales team and marketing team to identify potential sites that might be considered as new retail centers.
• Conduct regular checks on assets at the retail centers to ensure that they are in good working order.
• Liaise with the Admin team to schedule repairs at the retail centers.
• Liaise with the Admin team to engage landlords on any issues that might exist.
• Initiate inventory movements and requests from warehouse to retail centers
• Liaise with the warehouse team to resolve any inconsistencies that come with deliveries done at the retail centers.
• Liaise with retail center executives to ensure that inventory management standards are met, including but not limited to FIFO amongst others
• Liaise with the warehouse and retail centers executives to provide packaging for products that are defaced.
• Regular review of all processes currently in place aimed at achieving best inventory management practices.
• Be on the lookout for any new trends and emerging trends that relate to the industry that can be implemented to increase efficiency.
• Coordinate inventory reconciliation
• Validation of all products marked as obsolete and damaged that are to be returned to the warehouse.
• Engage field agents to periodically validate inventory holding
• Ensuring basic maintenance standards and compliance with health and safety regulations at all retail centers, include but not limited to ensuring permits and licenses are displayed.
• Be on the lookout for new trends within the supply chain field that will improve and enhance inventory management processes
• Recommend to management new processes, need to revamp process to efficiently assist the day-to-day operations of the retail centres

• Knowledge in contract management.
• Ability to work comfortably with and maintain large volumes of data in excel.
• Knowledge and working experience with an ERP preferably SAP
• Ability to multi-task and address contesting priorities.
• Goal-oriented and organized team player.
• Proficiency in computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Excellent verbal & written communication skills
• Ability to work remotely under minimal supervision.

• Degree qualification preferably in Supply Chain Management, Statistics, or any Finance Related Field