Background information about the job or company (e.g., role context, company overview)

Vision: To be the leading insurance industry regulator. Mission: To effectively regulate, supervise, develop the insurance industry and protect insurance beneficiaries. Core Values: (i)Accountability: -We exercise prudence in use of public resources entrusted to IRA. (ii)Team Spirit: -We work effectively with others across functional lines to a...

Responsibilities or duties

Receiving mails, opening, sorting and dispatching to the recipients.

Maintaining registers for incoming and outgoing mails.

Filing documents in the appropriate files.

Retrieving files and information as requested by authorized staff/offices.

Ensuring security of files and documents including Equipment in the section.

Ensuring correspondences are appropriately actioned before files are returned back to the cabinets.

Updating the records movement registers.

Facilitating delivery of documents to required offices.

Digitizing the Authority’s documents for circulation and archiving.

Maintaining the registry. Maintaining the registry in good standard.

Ensuring the archival and safe keeping of all documents

Qualifications or requirements (e.g., education, skills)

Diploma in any of the following: Records Management, Information Management, Information Science, Library Science or equivalent qualifications from a recognized Institution.

Proficiency in computer applications.

Experience needed

Three (3) years’ cumulative relevant work experience, three (3) of which should have been at the grade of Records Assistant III or in a comparable position.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Competencies and Skills

Communication skills

Interpersonal skills

Analytical skills

Report writing skills

• Receiving mails, opening, sorting and dispatching to the recipients.
• Maintaining registers for incoming and outgoing mails.
• Filing documents in the appropriate files.
• Retrieving files and information as requested by authorized staff/offices.
• Ensuring security of files and documents including Equipment in the section.
• Ensuring correspondences are appropriately actioned before files are returned back to the cabinets.
• Updating the records movement registers.
• Facilitating delivery of documents to required offices.
• Digitizing the Authority’s documents for circulation and archiving.
• Maintaining the registry. Maintaining the registry in good standard.
• Ensuring the archival and safe keeping of all documents

• Communication skills
• Interpersonal skills
• Analytical skills
• Report writing skills

• Diploma in Records Management, Information Management, Information Science, Library Science or equivalent qualifications from a recognized Institution.
• Proficiency in computer applications.