Background

Wildlife Clubs of Kenya (WCK) is a Wildlife and Environmental Conservation Education membership-based organisation with the mandate to empower the youth and communities to proactively engage in Wildlife, Nature and Environmental Conservation.Working with partners including the government of Kenya, WCK implements diverse conservation education projects and activities countrywide

WCK is seeking a Procurement Officer to support its commitment to transparent, efficient, and compliant procurement and operations processes that drive organizational excellence.Join us and be part of a team making a lasting impact on conservation and education in Kenya

Purpose of the Job

The position is responsible for executing and coordinating the full procurement cycle in compliance with the PPADA,IFMIS,e-GP systems, donor requirements,and internal policies.The Procurement Officer ensures transparency, accountability, and value for money while enhancing supply chain efficiency and cost-effectiveness across the organization.

Key Functions and Responsibilities

• Coordinate and implement the organization's annual and project-based procurement plans in consultation with Heads of Departments (HoDs), ensuring alignment with approved budgets, timelines, donor requirements, and organizational priorities.
• Manage the full procurement cycle including needs assessment, supplier prequalification, tendering, evaluation, contract award, documentation, and contract management in compliance with the Public Procurement and Asset Disposal Act (PPADA), IFMIS, e-GP, donor procurement regulations, and internal policies.
• Provide technical guidance and advisory support to project and departmental teams on compliant procurement practices, ensuring adherence to legal frameworks, donor rules, and value for money
• Source, evaluate, and recommend suppliers and service providers based on quality, cost effectiveness, ethical standards, reliability, and compliance with applicable regulations.
• Prepare, review, and issue procurement documentation including requests for quotations, purchase orders, and contracts ensuring accuracy, transparency, and proper recordkeeping.
• Maintain and update the supplier and service provider database and pricing schedules.
• Monitor supplier and ensure that goods, works, and services are delivered in accordance with contract specifications, timelines, and quality standards.
• Enforce compliance with procurement and financial controls, mitigating operational risks and promoting transparency and accountability.
• Provide support and coordination to the Operations Manager in preparing and submitting periodic procurement and compliance reports, ensuring timely documentation and responses during internal and external
• Support and coordinate with the Operations Manager in tracking procurement activities and maintaining accurate records and data for tagging, insurance, and audit verification.
• Assist the Operations Manager in enhancing operational efficiency through sound inventory, safety, and security management, ensuring compliance with procurement, audit requirements.
• Support the Operations Manager in managing service provider contracts, ensuring proper documentation, adherence to procurement policies, and cost-effective delivery of services.

Job Requirements / Qualifications

• Minimum of a Diploma in Supply Chain Management, Procurement and Logistics, Business Administration, or a related field
• Professional certifications such as Certified Supply Chain Professional (CSCP), Certified Procurement and Supply Professional (CPSP), or Chartered Institute of Procurement & Supply (CIPS).
• Degree in Supply Chain Management, Logistics, or a related field is an added advantage.
• A full member with a valid practicing license from the Kenya Institute of Supplies Management (KISM).
• Minimum of three (3) years' experience in procurement and logistics operations, preferably within a public institution, donor-funded, or educational environment.
• Strong leadership, supervisory, problem-solving, and conflict-resolution skills.
• Excellent negotiation, communication, and interpersonal abilities, with capacity to work effectively under pressure.
• Proficient in asset, fleet, and inventory management, data and financial analysis (Excel, ERP, QuickBooks), and contract administration.
• Demonstrated competence in procurement management, compliance, data-driven reporting, and stakeholder engagement.

• Coordinate and implement the organization's annual and project-based procurement plans in consultation with Heads of Departments (HoDs), ensuring alignment with approved budgets, timelines, donor requirements, and organizational priorities.
• Manage the full procurement cycle including needs assessment, supplier prequalification, tendering, evaluation, contract award, documentation, and contract management in compliance with the Public Procurement and Asset Disposal Act (PPADA), IFMIS, e-GP, donor procurement regulations, and internal policies.
• Provide technical guidance and advisory support to project and departmental teams on compliant procurement practices, ensuring adherence to legal frameworks, donor rules, and value for money
• Source, evaluate, and recommend suppliers and service providers based on quality, cost effectiveness, ethical standards, reliability, and compliance with applicable regulations.
• Prepare, review, and issue procurement documentation including requests for quotations, purchase orders, and contracts ensuring accuracy, transparency, and proper recordkeeping.
• Maintain and update the supplier and service provider database and pricing schedules.
• Monitor supplier and ensure that goods, works, and services are delivered in accordance with contract specifications, timelines, and quality standards.
• Enforce compliance with procurement and financial controls, mitigating operational risks and promoting transparency and accountability.
• Provide support and coordination to the Operations Manager in preparing and submitting periodic procurement and compliance reports, ensuring timely documentation and responses during internal and external
• Support and coordinate with the Operations Manager in tracking procurement activities and maintaining accurate records and data for tagging, insurance, and audit verification.
• Assist the Operations Manager in enhancing operational efficiency through sound inventory, safety, and security management, ensuring compliance with procurement, audit requirements.
• Support the Operations Manager in managing service provider contracts, ensuring proper documentation, adherence to procurement policies, and cost-effective delivery of services.

• Strong leadership, supervisory, problem-solving, and conflict-resolution skills
• Excellent negotiation, communication, and interpersonal abilities
• Capacity to work effectively under pressure
• Proficient in asset, fleet, and inventory management
• Data and financial analysis (Excel, ERP, QuickBooks)
• Contract administration
• Procurement management
• Compliance
• Data-driven reporting
• Stakeholder engagement

• Minimum of a Diploma in Supply Chain Management, Procurement and Logistics, Business Administration, or a related field
• Professional certifications such as Certified Supply Chain Professional (CSCP), Certified Procurement and Supply Professional (CPSP), or Chartered Institute of Procurement & Supply (CIPS)
• Degree in Supply Chain Management, Logistics, or a related field is an added advantage
• A full member with a valid practicing license from the Kenya Institute of Supplies Management (KISM)