Vacancy title:
Procurement Associate

[Type: FULL_TIME, Industry: Consulting, Category: Logistics, Transportation & Procurement]

Jobs at:
ManPower Services

Deadline of this Job:
Friday, February 13 2026

Duty Station:
Nairobi | Nairobi

Summary
Date Posted: Wednesday, February 4 2026, Base Salary: Not Disclosed

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JOB DETAILS:

Job Description

Responsibilities: Sourcing & cost Management 

• - Engage in market research to Identify reliable suppliers who can
•    deliver quality products or services within budget and on timely basis 
• - Negotiate pricing, terms, and contracts to ensure the best value for
•    the organization 
• - Collect and review supplier quotations to ensure compliance with
•    company policies 
• - Preparing purchase requisitions and purchase orders and ensure
•    timely delivery of goods and services 
• - Keep records of savings or cost reductions achieved through sourcing 

Vendor & Contract Management 

• - Conducting pre-qualification procedures for Company suppliers and
•    signing of contracts upon confirmation 
• - Maintain and update procurement records and databases (e.g., vendor
•    lists, purchase histories). 
• - Maintain up-to-date records of contracts, quotations, and purchase
•    orders 
• - Track contract renewals, amendments, and expirations 
• - Draft, review, and manage procurement contracts 
• - Support tendering, bid analysis, and vendor evaluation processes with
•    data-driven insights 
• - Track supplier performance and share feedback with the Manager for
•    review and renewal decisions 
• - Ensure adherence to contract terms and legal standards 

Procurement Operations & Compliance 

• - Implement annual procurement plans as aligned with the
•    organizational needs and budget 
• - Support the full procurement process from request to delivery as per
•    the organization policy
• - Preparing Request for Quotations (RFQ), Invitation to Bids (ITBs) or
•    Request for Proposals (RFPs) documents, receipt of quotations, bids or
•    proposals for supplies and services required. 
• - Review purchase requests, collect quotations, purchase orders and
•    confirm orders with vendors 
• - Track open LPO’s for delivery and close them in the system after
•    delivery 
• - Handle routine correspondence with internal departments and with
•    suppliers so as to improve on efficiency 
• - Regularly conduct supplier performance evaluations to minimizes the
•    risk of disruptions and quality issues. 
• - Work with finance and Inventory teams to track payments and
•    inventory levels 
• - Keep procurement trackers and files up to date and ensuring they are
•    always complete and audit-ready 
• - Support internal and external audit requirements related to
•    procurement 
• - Assist budget holders in planning and documenting procurement
•    needs 
• - Any other role delegated by the supervisor 

Systems, Reporting & Process improvement 

• - Enter and update procurement data accurately on related systems 
• - Prepare simple monthly reports on spending, supplier status and
•    compliance and identify cost-saving opportunities 
• - Help identify and suggest small process improvements for efficiency 
• - Develop supplier performance metrics and reports. 
• - Ensure all procurement documentation meets company and audit
•    standards. 

Required Skills and Competencies 

• - Strong organizational and documentation skills 
• - Knowledge of procurement procedures and compliance standards 
• - Communication and negotiation abilities 
• - Attention to detail and analytical thinking 
• - Confident in Advanced excel, Google sheets 
• - Strong negotiation skills with sharp eye on sourcing and contract   
•    management

Academic qualification

• - Bachelor's Degree in Procurement, Supply Chain Management,
•    Business Administration or a related field.
• - Professional certification in procurement (e.g. CIPS, CPSP) is an
•    added advantage.
• - 3 - 5 years experience in procurement, preferably in FMCG
• - Proficiency with procurement software (e.g. SAP or Excel) 

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

Interested candidates should submit:

- A detailed Curriculum Vitae (CV).

- A cover letter outlining relevant experience.

- Contact information for three referees.

Applications should be submitted following the application procedure

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