RESPONSIBILITIES

Payroll Administration

Responsible for the preparation and processing of payroll data for Sheer Logic Management Consultants (the client service) employees;

• Review and ensure accuracy of data;
• Tracking and reconciliation of payroll details received and the system details.
• Verification of Data entered into the system by documentation officer
• Responsible for the coordination efforts between payroll, human resources, Account Managers of various clients to ensure proper flow and maintenance of employee data
• Ensuring past errors in the system are corrected using the original source of information such as National ID, NSSF, SHA and KRA PIN numbers
• Handle the administration of the electronic data to ensure that the data transferred from the Payroll service is valid, update, corrected and authentic especially KRA using PIN Checkers.
• Distribution of Pay advice slips (Electronically) on monthly basis and on ad hoc or need basis.
• Establish /maintain employee records electronically; ensure that employee changes are entered correctly and made on a timely basis.
• Adding new employees to the payroll administration system
• Uploading bank details and membership details into the system.
• Develop, design, implement, maintain security codes
• Maintain quality and consistency of HRIS database information
• First point of contact for resolution of queries and issues relating to the use of HR

Back Office Support

• Identify opportunities for improving Human Resources process through information system changes
• Provide HRIS technical and operational support to company staff
• Maintain the accuracy of the HR Systems ensuring it reflects the current status of staff including undertaking data quality audits. This includes inputting and amendment of employment records relating to contractual status, leave and termination of employment records.
• Compiling, processing of Statutory deductions of SHA, PAYE, and NSSF
• Preparation of the payment list/schedule. Online submission of the statutory obligations.
• Actual remittance of SHA and NSSF.
• Liaison with Account managers on need basis on NSSF and SHA issues and handling any query that may emanate therefrom.
• Any other Human Resource assignment.

REQUIREMENTS

Human Resource /Business related degree, Information Technology plus five year’s experience in a Payroll Administration environment

Experience in undertaking data analysis with accuracy and attention to detail

Excellent listening and presentation skills

Excellent verbal/written communication skills

• Review and ensure accuracy of data;
• Tracking and reconciliation of payroll details received and the system details.
• Verification of Data entered into the system by documentation officer
• Responsible for the coordination efforts between payroll, human resources, Account Managers of various clients to ensure proper flow and maintenance of employee data
• Ensuring past errors in the system are corrected using the original source of information such as National ID, NSSF, SHA and KRA PIN numbers
• Handle the administration of the electronic data to ensure that the data transferred from the Payroll service is valid, update, corrected and authentic especially KRA using PIN Checkers.
• Distribution of Pay advice slips (Electronically) on monthly basis and on ad hoc or need basis.
• Establish /maintain employee records electronically; ensure that employee changes are entered correctly and made on a timely basis.
• Adding new employees to the payroll administration system
• Uploading bank details and membership details into the system.
• Develop, design, implement, maintain security codes
• Maintain quality and consistency of HRIS database information
• First point of contact for resolution of queries and issues relating to the use of HR
• Identify opportunities for improving Human Resources process through information system changes
• Provide HRIS technical and operational support to company staff
• Maintain the accuracy of the HR Systems ensuring it reflects the current status of staff including undertaking data quality audits. This includes inputting and amendment of employment records relating to contractual status, leave and termination of employment records.
• Compiling, processing of Statutory deductions of SHA, PAYE, and NSSF
• Preparation of the payment list/schedule. Online submission of the statutory obligations.
• Actual remittance of SHA and NSSF.
• Liaison with Account managers on need basis on NSSF and SHA issues and handling any query that may emanate therefrom.
• Any other Human Resource assignment.

• Data analysis with accuracy and attention to detail
• Excellent listening and presentation skills
• Excellent verbal/written communication skills

• Human Resource /Business related degree, Information Technology