Background

The Office Administrative Assistant III position supports the overall administrative coordination of offices within the State Department. This role focuses on ensuring smooth workflow, efficient communication, and proper organization of office activities.

Responsibilities

Responsibilities include coordinating office schedules, assisting in the preparation of reports and administrative documents, and supporting internal communication between departments. The Office Administrative Assistant III will manage records, assist in organizing meetings and official events, and ensure that office procedures are followed consistently.

The role also involves assisting with document control, tracking action points arising from meetings, and ensuring timely follow-up. Administrative assistants in this position may be required to liaise with internal and external stakeholders to facilitate information flow and operational coordination. Any additional administrative duties assigned by the supervising officer will be undertaken as required.

• Coordinating office schedules
• Assisting in the preparation of reports and administrative documents
• Supporting internal communication between departments
• Managing records
• Assisting in organizing meetings and official events
• Ensuring that office procedures are followed consistently
• Assisting with document control
• Tracking action points arising from meetings
• Ensuring timely follow-up
• Liaising with internal and external stakeholders to facilitate information flow and operational coordination
• Undertaking any additional administrative duties assigned by the supervising officer

• Administrative coordination
• Scheduling
• Report preparation
• Document preparation
• Internal communication
• Record management
• Meeting organization
• Event organization
• Document control
• Action point tracking
• Stakeholder liaison
• Information flow facilitation
• Operational coordination

• Experience as an administrative assistant
• Proficiency in administrative tasks