Job Summary

The job holder is responsible for the management of Hospitality Services, Front Office, Registry & Records, Utility Services, and related Outsourced Services.

Duties and responsibilities will entail:

• Corporate Records Management
• Providing technical leadership to teams in the department to enable them to develop, implement and evaluate strategic management plans and budgets aimed at improving performance standards and organizational effectiveness
• Managing outsourced services such as Courier Services, Cleaning Services among others
• Overseeing coordination of Office Administration (Secretarial) services
• Managing of Company's needs for office equipment while ensuring their security and cleanliness
• Safeguarding the company's assets including office premises, office equipment and furniture through maintaining accurate and up to date records at all times
• Identifying assets for requisition, repair, maintenance and disposal
• Forecasting administrative staffing needs for the department
• Managing the processing and payment of administrative expenses (utilities)
• Coordinating and implementing identified performance contracting targets and submission of periodic progress reports
• Facilitating the acquisition and effective management of office space and parking
• Overseeing the drawing of lease contracts with relevant stakeholders
• Supervising reviewing of all lease documents, including negotiations with relevant stakeholders
• Managing acquisition of office furniture, fixtures and equipment
• Managing allocation of office furniture and equipment
• Managing an up-to-date asset inventory of all furniture and equipment under Property Management custody

Person Specifications

For appointment to this grade, an officer must have:

• A minimum of twelve (12) years' work experience four (4) of which must be in a managerial role
• Master's Degree in any of the following disciplines: - Public/Business Administration, Sociology, or any other relevant equivalent qualifications from a recognized Institution
• Bachelor's Degree in any of the following disciplines: - Public/Business Administration, Social Science, Land Economics, Surveying or any other relevant equivalent qualification from a recognized institution
• Management course lasting not less than four (4) weeks (cumulative)
• Relevant professional qualification
• Membership of a relevant professional body/institution
• Proficiency in Computer Applications
• Fulfilled the requirements of Chapter Six (6) of the Constitution of Kenya

Key Competencies and Skills

• Good communication skills
• Interpersonal skills
• Leadership skills
• Team player
• Analytical skills

• Corporate Records Management
• Providing technical leadership to teams in the department to enable them to develop, implement and evaluate strategic management plans and budgets aimed at improving performance standards and organizational effectiveness
• Managing outsourced services such as Courier Services, Cleaning Services among others
• Overseeing coordination of Office Administration (Secretarial) services
• Managing of Company's needs for office equipment while ensuring their security and cleanliness
• Safeguarding the company's assets including office premises, office equipment and furniture through maintaining accurate and up to date records at all times
• Identifying assets for requisition, repair, maintenance and disposal
• Forecasting administrative staffing needs for the department
• Managing the processing and payment of administrative expenses (utilities)
• Coordinating and implementing identified performance contracting targets and submission of periodic progress reports
• Facilitating the acquisition and effective management of office space and parking
• Overseeing the drawing of lease contracts with relevant stakeholders
• Supervising reviewing of all lease documents, including negotiations with relevant stakeholders
• Managing acquisition of office furniture, fixtures and equipment
• Managing allocation of office furniture and equipment
• Managing an up-to-date asset inventory of all furniture and equipment under Property Management custody

• Good communication skills
• Interpersonal skills
• Leadership skills
• Team player
• Analytical skills

• A minimum of twelve (12) years' work experience four (4) of which must be in a managerial role
• Master's Degree in any of the following disciplines: - Public/Business Administration, Sociology, or any other relevant equivalent qualifications from a recognized Institution
• Bachelor's Degree in any of the following disciplines: - Public/Business Administration, Social Science, Land Economics, Surveying or any other relevant equivalent qualification from a recognized institution
• Management course lasting not less than four (4) weeks (cumulative)
• Relevant professional qualification
• Membership of a relevant professional body/institution
• Proficiency in Computer Applications
• Fulfilled the requirements of Chapter Six (6) of the Constitution of Kenya