Background information about the job or company (e.g., role context, company overview)

Octavia Carbon is a pioneering company based in Nairobi, Kenya, focused on Direct Air Capture (DAC) technology for carbon dioxide removal. Founded in June 2022

Responsibilities or duties

You will be responsible for managing the end-to-end flow of goods into Octavia Carbon, from global procurement and overseas consolidation through customs clearance to final delivery and warehouse storage, in a fast-paced environment where components are sourced from multiple countries on tight timelines. The role requires meticulous record-keeping and documentation across the ERP system, including the Landed Cost Tracker, payables, and warehouse modules, to ensure full visibility and accountability over inventory and costs at every stage. You will also lead and develop the procurement and logistics team, fostering operational discipline, safety, and efficiency within the warehouse while minimizing loss and damage to inventory. Finally, the role demands strong, professional communication with local and international stakeholders to keep shipments moving smoothly and support Octavia's broader operational goals.

Qualifications or requirements (e.g., education, skills)

A bachelor’s degree in supply chain management or a related field

Strong proficiency in Excel and Data analysis

Hands-on experience with ICMS systems

Excellent in customs regulations, procedures and compliance

Strong teamwork skills and the ability to communicate effectively with diverse stakeholders

Experience needed

3 - 5 years experience in customs clearance

Experience coordinating heavy equipment transportation and installation

Deep understanding of warehouse operations and processes

Prior experience using a Warehouse Management System (WMS)

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Desired Attributes:

• Professional certifications in logistics or supply chain management.
• Experience in team leadership and people management
• Proactive and solution-oriented mindset with a focus on process improvement.

• Procure and manage overseas warehousing, consolidation and forwarding services to ensure customs clearance and delivery to local premises.
• Coordinate procurement of local and overseas deliveries, shipment schedules, and logistics services.
• Maintain accurate and up-to-date records of all clearing and shipping activities.
• Maintain and update the Landed Cost Tracker (LCT) module in the ERP.
• Maintain accurate inventory records in line with incoming and outgoing goods.
• Manage and organize the warehouse area to ensure safety and operational efficiency.
• Oversee proper storage and handling of inventory to minimize loss and damage.
• Maintain the warehouse module in the ERP
• Maintain the payables module within the ERP system.
• Procure inventory and services as required by various departments.
• Source inventory and service providers both locally and internationally.
• Lead the procurement and logistics team.
• Coordinate stakeholder engagements professionally and effectively
• Any other duties as assigned by management

• Strong proficiency in Excel and Data analysis
• Hands-on experience with ICMS systems
• Excellent in customs regulations, procedures and compliance
• Excellent analytical and problem-solving abilities
• Strong teamwork skills
• Ability to communicate effectively with diverse stakeholders

• A bachelor’s degree in supply chain management or a related field
• Professional certifications in logistics or supply chain management (Desired)
• Experience in team leadership and people management (Desired)
• Proactive and solution-oriented mindset with a focus on process improvement (Desired)