Bollard was established in September 2016, to provide professional HR support for SMEs through tailormade solutions. We work with our clients through need identification, solution design and deployment. In this Volatile, Uncertain, Complex and Ambiguous business environment, we believe in close partnership with our clients. This has enabled us walk with t...

JOB PURPOSE

To maintain inventory accuracy and availability while coordinating day-to-day production activities, including stitching, tailoring and fabric-related work assigned to the team. The role is responsible for stock control, production output, material usage, quality monitoring, team coordination and reliable records to support operational requirements.

KEY RESPONSIBILITIES

Inventory Control & Stock Accuracy

• Maintain accurate physical and system stock records and investigate discrepancies promptly.
• Ensure stock is properly received, identified, labelled, stored and assigned to the correct bin or location.
• Monitor stock levels and fast- and slow-moving items to support availability and minimize excess or obsolete stock.
• Apply FIFO or other approved stock rotation procedures where applicable.
• Maintain records of stock movements, adjustments and transfers, ensuring required approvals are obtained.

Stocktaking & Inventory Reporting

• Conduct or coordinate routine cycle counts and periodic stock takes in line with the approved schedule.
• Reconcile physical counts against system records, document variances and escalate unresolved discrepancies.
• Prepare reports on stock accuracy, shortages, excess stock, slow-moving items and inventory risks.
• Ensure inventory areas are organized, clearly labelled and maintained to support efficient stock identification and retrieval.

Production Planning & Team Coordination

• Allocate daily production tasks to Stitchers and the General Worker based on approved priorities and workload.
• Communicate production quantities, quality expectations and completion deadlines to team members.
• Monitor progress against production plans, job cards, specifications and required completion dates.
• Coordinate production priorities with the Head of Warehouse and Logistics and Admin / Order Fulfilment Officer.
• Monitor attendance, productivity and adherence to work procedures; escalate performance or resourcing concerns through the appropriate channel.

• Maintain accurate physical and system stock records and investigate discrepancies promptly.
• Ensure stock is properly received, identified, labelled, stored and assigned to the correct bin or location.
• Monitor stock levels and fast- and slow-moving items to support availability and minimize excess or obsolete stock.
• Apply FIFO or other approved stock rotation procedures where applicable.
• Maintain records of stock movements, adjustments and transfers, ensuring required approvals are obtained.
• Conduct or coordinate routine cycle counts and periodic stock takes in line with the approved schedule.
• Reconcile physical counts against system records, document variances and escalate unresolved discrepancies.
• Prepare reports on stock accuracy, shortages, excess stock, slow-moving items and inventory risks.
• Ensure inventory areas are organized, clearly labelled and maintained to support efficient stock identification and retrieval.
• Allocate daily production tasks to Stitchers and the General Worker based on approved priorities and workload.
• Communicate production quantities, quality expectations and completion deadlines to team members.
• Monitor progress against production plans, job cards, specifications and required completion dates.
• Coordinate production priorities with the Head of Warehouse and Logistics and Admin / Order Fulfilment Officer.
• Monitor attendance, productivity and adherence to work procedures; escalate performance or resourcing concerns through the appropriate channel.

• Inventory management
• Stock control
• Production coordination
• Team coordination
• Record keeping
• Quality monitoring
• Material usage tracking
• FIFO
• Cycle counting
• Stocktaking
• Reporting
• Communication

• Diploma
• Vocational