Background

Summit Recruitment & Search was established in 2009 to address the recruitment, mass recruitment, executive search, outsourcing and training needs of companies based in Kenya or wanting to enter the Kenyan, East African, South African and African market. We have a leading proven track record in our field in South Africa, Uganda, Ethiopia, Tanzania, Rw...

Role Context

The role demands strict adherence to Standard Operating Procedures (SOPs) to ensure 100% alignment between physical stock and ERP records. The successful candidate will manage the end-to-end flow of inventory from Goods Receipt (GRN) through Production Issuance to Final Dispatch, maintaining absolute accountability for stock integrity and traceability.

Key Responsibilities

• Supervise inbound deliveries, verify physical quantities against documentation, and record Goods Receipt Notes (GRN) in the ERP system after Quality Control clearance.
• Maintain 100% alignment between physical stock and ERP records through strict adherence to SOPs and accurate system updates.
• Monitor inventory levels against Re-Order Levels (ROL), calculate net stock (Physical + In-Transit – Allocated) and raise Purchase Requisitions based on consumption and lead times.
• Conduct regular cycle counts, investigate stock variances promptly, and enforce FIFO and batch tracking compliance.
• Stage and issue raw materials to production in line with the Daily Production Plan using Stock Transfer Notes (STN), ensuring full traceability by internal code and batch number.
• Execute outbound dispatch processes, including picking, joint physical counts, and loading only upon receipt of approved Dispatch Instructions (DI).
• Safeguard inventory integrity by preventing dispatch of damaged or non-conforming stock and maintaining accurate documentation throughout the inventory lifecycle

Key Qualifications

• Bachelor’s Degree or Diploma in Supply Chain Management, Logistics, or a related field.
• 5 years’ experience in Manufacturing Warehousing (Chemicals, FMCG, or Pharmaceuticals preferred).
• Hands-on experience entering GRNs, Stock Transfers, and conducting Stock Reconciliations in ERP systems (e.g., SAP, Oracle, Tally).
• Strong understanding of Batch Tracking and FIFO principles.

• Supervise inbound deliveries, verify physical quantities against documentation, and record Goods Receipt Notes (GRN) in the ERP system after Quality Control clearance.
• Maintain 100% alignment between physical stock and ERP records through strict adherence to SOPs and accurate system updates.
• Monitor inventory levels against Re-Order Levels (ROL), calculate net stock (Physical + In-Transit – Allocated) and raise Purchase Requisitions based on consumption and lead times.
• Conduct regular cycle counts, investigate stock variances promptly, and enforce FIFO and batch tracking compliance.
• Stage and issue raw materials to production in line with the Daily Production Plan using Stock Transfer Notes (STN), ensuring full traceability by internal code and batch number.
• Execute outbound dispatch processes, including picking, joint physical counts, and loading only upon receipt of approved Dispatch Instructions (DI).
• Safeguard inventory integrity by preventing dispatch of damaged or non-conforming stock and maintaining accurate documentation throughout the inventory lifecycle

• Batch Tracking
• FIFO principles
• ERP systems (e.g., SAP, Oracle, Tally)
• Stock Reconciliations
• Inventory Management
• Procurement
• Logistics
• Supply Chain Management

• Bachelor’s Degree or Diploma in Supply Chain Management, Logistics, or a related field.
• 5 years’ experience in Manufacturing Warehousing (Chemicals, FMCG, or Pharmaceuticals preferred).
• Hands-on experience entering GRNs, Stock Transfers, and conducting Stock Reconciliations in ERP systems (e.g., SAP, Oracle, Tally).
• Strong understanding of Batch Tracking and FIFO principles.