The Position

The intern will be exposed to a professional environment where they will learn and contribute to the smooth functioning of accounting duties and will play a key role in managing and maintaining the organization’s payable and receivables process. This role offers a valuable opportunity for recent graduates to gain hands-on experience in a dynamic development organization.

Key Duties and Responsibilities:

• Regularly update the VAT tracking system and circulate reports highlighting key opportunities and risks for discussion.
• Process travel and petty cash advance requests, ensuring employees receive their advances at least 24 hours before departure.
• Ensure that petty cash receipts and advances processed through the banking system are accurately recorded and posted.
• Verify that information entered in Travel Expense Claim Forms (TECs) within the travel module aligns with the data in Oracle.
• Organize document scanning, filing, and labeling to ensure accurate retrieval, proper filing, and maintain a positive audit rating for the Finance department.
• Support the Associate Finance Officer (AFO) in reviewing TECs and ensuring all necessary supporting documents are provided before processing.
• Receive supplier’s invoices via the designated channels, staff claims and grants and check for completeness and accuracy, ensure all necessary support documents are attached.
• Tracking invoices and grants requests by logging into invoices status tracker and circulate the tracker.
• Ensure that vendor invoices are scanned and attached to the accruals in Oracle Fusion while processing in the system.
• Ensure accuracy in data entry and payment analysis subject to tax.
• Ensure journals, grants and invoice postings are done with the provided dimensions and fund to charge.
• Processes payments, wire transfers, and ensure they are complete and accurate and that funds have reached the designated recipients.
• Verifies that all payments have adequate supporting documents and that all necessary authorizations have been obtained for all payments.
• Enters and maintains all payment transactions into Oracle Fusion in a timely and accurate manner within the set TAT’s.
• Receive supplier’s credit notes arising from VAT exemption certificate, check for completeness and accuracy. Ensure all necessary support documents are attached. Analyze and capture accurately in the system and circulate for approval.
• Ensure that vendor credit notes are scanned and attached during booking of a transaction in Oracle.
• Process accurately all dummy payments and clear open WHT invoices and credit notes
• Continuous supplier reconciliation: Have an action plan to ensure all suppliers accounts are reconciled and reconciling differences identified.
• Provide feedback on any queries that may arise from the internal and external stakeholders.
• Reconciliation of the Airtel and Safaricom VAT exemptions against what is booked in Oracle.

Key Qualifications required:

• A recent graduate or final-year student pursuing accounting or finance, or related field.
• Basic understanding of financial management and reporting practices.
• Good organizational, time management, and communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong attention to detail and willingness to learn.
• Ability to maintain confidentiality and work in a multicultural, fast-paced environment

• Regularly update the VAT tracking system and circulate reports highlighting key opportunities and risks for discussion.
• Process travel and petty cash advance requests, ensuring employees receive their advances at least 24 hours before departure.
• Ensure that petty cash receipts and advances processed through the banking system are accurately recorded and posted.
• Verify that information entered in Travel Expense Claim Forms (TECs) within the travel module aligns with the data in Oracle.
• Organize document scanning, filing, and labeling to ensure accurate retrieval, proper filing, and maintain a positive audit rating for the Finance department.
• Support the Associate Finance Officer (AFO) in reviewing TECs and ensuring all necessary supporting documents are provided before processing.
• Receive supplier’s invoices via the designated channels, staff claims and grants and check for completeness and accuracy, ensure all necessary support documents are attached.
• Tracking invoices and grants requests by logging into invoices status tracker and circulate the tracker.
• Ensure that vendor invoices are scanned and attached to the accruals in Oracle Fusion while processing in the system.
• Ensure accuracy in data entry and payment analysis subject to tax.
• Ensure journals, grants and invoice postings are done with the provided dimensions and fund to charge.
• Processes payments, wire transfers, and ensure they are complete and accurate and that funds have reached the designated recipients.
• Verifies that all payments have adequate supporting documents and that all necessary authorizations have been obtained for all payments.
• Enters and maintains all payment transactions into Oracle Fusion in a timely and accurate manner within the set TAT’s.
• Receive supplier’s credit notes arising from VAT exemption certificate, check for completeness and accuracy. Ensure all necessary support documents are attached. Analyze and capture accurately in the system and circulate for approval.
• Ensure that vendor credit notes are scanned and attached during booking of a transaction in Oracle.
• Process accurately all dummy payments and clear open WHT invoices and credit notes
• Continuous supplier reconciliation: Have an action plan to ensure all suppliers accounts are reconciled and reconciling differences identified.
• Provide feedback on any queries that may arise from the internal and external stakeholders.
• Reconciliation of the Airtel and Safaricom VAT exemptions against what is booked in Oracle.

• Basic understanding of financial management and reporting practices.
• Good organizational, time management, and communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong attention to detail and willingness to learn.
• Ability to maintain confidentiality and work in a multicultural, fast-paced environment

• A recent graduate or final-year student pursuing accounting or finance, or related field.