Peoplelink Consultants Ltd is a consultancy services company incorporated under the laws of Kenya.

SUMMARY

We are seeking a versatile and proactive HR & Fleet Assistant to support both our Human Resources operations and corporate fleet management activities. The successful candidate will handle daily HR administrative duties, candidate coordination, and employee record-keeping while overseeing vehicle logistics, driver schedules, fuel tracking, and fleet maintenance records.

KEY RESPONSIBILITIES

• Assist with day-to-day HR administrative operations, maintaining accurate employee records and files.
• Support recruitment activities, screening applications, scheduling interviews, and coordinating onboarding.
• Track attendance, leave balances, and overtime data for payroll processing.
• Address staff inquiries on company policies, leave requests, medical cover, and basic HR procedures.
• Manage fleet operations: vehicle assignments, driver scheduling, and daily movement logs.
• Monitor vehicle maintenance schedules, coordinate servicing, repairs, and inspections.
• Ensure fleet compliance (insurance, speed governor certificates, licenses, inspection stickers, permits).
• Maintain fuel, mileage, service history, and vehicle running cost records for monthly reports.
• Coordinate driver management, performance tracking, license renewals, safety protocols, and incident reports.

QUALIFICATIONS & REQUIREMENTS

• Diploma or Bachelor's degree in Human Resource Management, Business Administration, Operations, or a related field.
• 1-3 years of hands-on experience combining HR administrative duties with fleet or transport coordination.
• Solid understanding of basic Kenyan labor laws, HR practices, and vehicle licensing/regulatory compliance.
• Working knowledge of fleet management systems, GPS tracking tools, or HR databases/ software.
• Strong proficiency in Microsoft Office, particularly Excel and Word, for reporting and record maintenance.
• Strong organizational, multi-tasking, and problem-solving skills with high attention to detail.
• Excellent verbal and written communication skills with strong ethical standards and confidentiality.

• Assist with day-to-day HR administrative operations, maintaining accurate employee records and files.
• Support recruitment activities, screening applications, scheduling interviews, and coordinating onboarding.
• Track attendance, leave balances, and overtime data for payroll processing.
• Address staff inquiries on company policies, leave requests, medical cover, and basic HR procedures.
• Manage fleet operations: vehicle assignments, driver scheduling, and daily movement logs.
• Monitor vehicle maintenance schedules, coordinate servicing, repairs, and inspections.
• Ensure fleet compliance (insurance, speed governor certificates, licenses, inspection stickers, permits).
• Maintain fuel, mileage, service history, and vehicle running cost records for monthly reports.
• Coordinate driver management, performance tracking, license renewals, safety protocols, and incident reports.

• Basic Kenyan labor laws
• HR practices
• Vehicle licensing/regulatory compliance
• Fleet management systems
• GPS tracking tools
• HR databases/ software
• Microsoft Office (Excel, Word)
• Organizational skills
• Multi-tasking skills
• Problem-solving skills
• Attention to detail
• Verbal communication skills
• Written communication skills
• Ethical standards
• Confidentiality

• Diploma or Bachelor's degree in Human Resource Management, Business Administration, Operations, or a related field.
• 1-3 years of hands-on experience combining HR administrative duties with fleet or transport coordination.