Executive Assistant

Job TypeContract

QualificationBA/BSc/HND

Experience2 - 3 years

LocationNairobi

Job FieldAdministration / Secretarial

Key Responsibilities

• Dual-Executive Calendar & Inbox Management: Proactively manage the schedules and communications for both the CEO and COO. You will filter priorities, de-conflict schedules across time zones, and ensure leaders remain focused on high-impact goals.
• End-to-End Travel & Logistics: Lead the planning of complex travel itineraries, including flights, accommodations, ground transportation, and visas. You will manage travel budgets and ensure expense reporting is filed accurately.
• Meeting Governance & Documentation: Organize high-stakes board meetings and executive reviews. You are responsible for setting agendas, capturing accurate minutes, and tracking follow-up actions to ensure organizational deliverables are met.
• Operational & Cultural Liaison: Serve as the primary bridge between the Executive Office and internal departments. You will manage data entry, update internal systems (e.g., Power Apps), and ensure communication flows smoothly across the leadership team.
• Communications & Reporting: Prepare, format, and organize high-level reports, memos, and professional correspondence. You will act as the voice of the executive office, ensuring all outgoing communication is polished and reflects our standards.

What you will need:

Requirements & Profile

• Experience: 2–3 years in executive support, project coordination, or operations. You have the professional maturity to hit the ground running from day one.
• Strategic Anticipation: Proven ability to manage high-volume calendars for multiple leaders, resolving complex scheduling conflicts and de-conflicting priorities independently.
• Operational Accuracy: A track record of planning multi-leg travel and logistics with zero errors. You take pride in being the "unquestioned source of truth" for all documentation.
• Proactive Agency: You don’t wait for instructions. You are comfortable pushing for clarity, chasing stakeholders for deliverables, and keeping projects on track with minimal supervision.

• Dual-Executive Calendar & Inbox Management: Proactively manage the schedules and communications for both the CEO and COO. You will filter priorities, de-conflict schedules across time zones, and ensure leaders remain focused on high-impact goals.
• End-to-End Travel & Logistics: Lead the planning of complex travel itineraries, including flights, accommodations, ground transportation, and visas. You will manage travel budgets and ensure expense reporting is filed accurately.
• Meeting Governance & Documentation: Organize high-stakes board meetings and executive reviews. You are responsible for setting agendas, capturing accurate minutes, and tracking follow-up actions to ensure organizational deliverables are met.
• Operational & Cultural Liaison: Serve as the primary bridge between the Executive Office and internal departments. You will manage data entry, update internal systems (e.g., Power Apps), and ensure communication flows smoothly across the leadership team.
• Communications & Reporting: Prepare, format, and organize high-level reports, memos, and professional correspondence. You will act as the voice of the executive office, ensuring all outgoing communication is polished and reflects our standards.

• Proven ability to manage high-volume calendars for multiple leaders, resolving complex scheduling conflicts and de-conflicting priorities independently.
• A track record of planning multi-leg travel and logistics with zero errors.
• Comfortable pushing for clarity, chasing stakeholders for deliverables, and keeping projects on track with minimal supervision.

• BA/BSc/HND
• 2–3 years in executive support, project coordination, or operations.