Executive Assistant

2025-10-08T16:04:26+00:00

FULL_TIME

Computer Software

Admin & Office

2025-10-22T17:00:00+00:00

 

Kenya

8

An Executive Assistant's duties include calendar and meeting management, communication and travel coordination, document preparation, and project support, all while maintaining confidentiality.

Calendar & Schedule Management: Manage and organize schedules, coordinate meetings, and optimize executive time by anticipating conflicts and preparing agendas. Communication & Correspondence: Act as a primary point of contact, screening calls, emails, and correspondence to ensure clear and effective communication with internal and external stakeholders. Travel Arrangements: Coordinate and arrange all aspects of travel, including flights, accommodations, transportation, and detailed itineraries. Document & Information Management: Prepare, edit, and format documents, reports, presentations, and other materials, and manage confidential files and records with discretion. Meeting & Event Coordination: Organize and manage logistics for meetings, conferences, and corporate events, including booking rooms and taking meeting minutes. Administrative & Office Support: Oversee general office operations, including managing supplies and potentially delegating tasks to other administrative staff. Research & Data Analysis: Conduct research and assemble data to prepare reports and provide information to support executive decision-making. Project Support: Assist with special projects, coordinate resources, track progress, and take on ad-hoc tasks as needed.

Communication: Excellent written and verbal communication skills are crucial for liaising with various individuals and drafting professional correspondence. Organization & Planning: Strong organizational and planning abilities are necessary to manage complex schedules and multiple tasks effectively. Time Management: The ability to manage time efficiently, prioritize tasks, and meet deadlines is vital for supporting executives. Problem-Solving: The capability to identify issues, anticipate challenges, and find solutions independently. Discretion & Confidentiality: A high level of professionalism and the ability to handle sensitive and confidential information with utmost discretion. Technological Proficiency: Strong command of office software, including word processing, spreadsheets, presentation tools, and potentially CRM or project management software. Multitasking: The skill to handle and prioritize multiple tasks and responsibilities simultaneously.

Bachelor's degree in related field

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