Background information about the job or company (e.g., role context, company overview)

Fanisi is a HR consulting and management company that guides enterprises in setting up management and development of their workforce. We support Small and Medium Enterprises to excel in improving the people component of their businesses and organizations by building human capital through developing employee related policies and practices, staff training and...

Our client is a leading corporate governance advisory firm that partners with organizations to strengthen governance frameworks and ensure statutory compliance. They provide expert company secretarial services, board and shareholder meeting administration and corporate governance advisory, enabling businesses to operate efficiently while meeting regulatory requirements.

They are looking for a Company Secretary Associate who will assist in managing company secretarial responsibilities by ensuring compliance with legal and regulatory requirements, supporting board, committee, and shareholder meetings, maintaining statutory records and delivering high-quality governance support to clients.

Responsibilities or duties

• Support the delivery of company secretarial services, including board, committee and shareholder meetings
• Prepare meeting agendas, minutes, resolutions, action logs and governance reports within agreed timelines
• Manage company incorporations, statutory filings, annual returns and regulatory changes with relevant authorities
• Maintain statutory registers, compliance records and governance documentation
• Respond to client queries and provide professional company secretarial support
• Support board evaluations, board inductions and governance training assignments
• Assist in onboarding new clients and identifying opportunities for additional services
• Support the finance team with debt collection and proposal preparation where required
• Guide and support junior associates, ensuring adherence to internal processes and quality standards
• Assist with company restructures, including company wind-ups and other corporate governance assignments

Qualifications or requirements (e.g., education, skills)

• Bachelor's Degree in Law, Commerce, Business Administration, or a related field.
• Must be a registered member of the Institute of Certified Secretaries (ICS) with a valid Practicing Certificate.
• Strong knowledge of statutory compliance, company secretarial practice, and meeting management.
• Excellent report writing, minute-taking, and communication skills.
• Strong client relationship management skills with a high level of professionalism and attention to detail.
• Demonstrated knowledge of the Companies Act, corporate governance principles, and regulatory requirements governing companies in Kenya

Experience needed

• Minimum of 3 years' experience in a busy company secretarial or corporate governance environment.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

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• Support the delivery of company secretarial services, including board, committee and shareholder meetings
• Prepare meeting agendas, minutes, resolutions, action logs and governance reports within agreed timelines
• Manage company incorporations, statutory filings, annual returns and regulatory changes with relevant authorities
• Maintain statutory registers, compliance records and governance documentation
• Respond to client queries and provide professional company secretarial support
• Support board evaluations, board inductions and governance training assignments
• Assist in onboarding new clients and identifying opportunities for additional services
• Support the finance team with debt collection and proposal preparation where required
• Guide and support junior associates, ensuring adherence to internal processes and quality standards
• Assist with company restructures, including company wind-ups and other corporate governance assignments

• Strong knowledge of statutory compliance, company secretarial practice, and meeting management.
• Excellent report writing, minute-taking, and communication skills.
• Strong client relationship management skills with a high level of professionalism and attention to detail.
• Demonstrated knowledge of the Companies Act, corporate governance principles, and regulatory requirements governing companies in Kenya

• Bachelor's Degree in Law, Commerce, Business Administration, or a related field.
• Must be a registered member of the Institute of Certified Secretaries (ICS) with a valid Practicing Certificate.