Description

Primary responsibility is to support general plant operations by performing administrative roles and ensuring compliance within Meteor Millennium Kenya Limited.

Admin Duties & Responsibilities

• Records keeping - updating, photocopying, scanning and filing of documents
• Data entry, reporting and documentation
• Inventory management (raw materials and finished products)
• Answering phone calls, emails, messages and assisting accordingly
• KRA EGMS management (stamps management, declaration, forecasting, ordering, record keeping and submitting data to accountant for filing)
• Managing license renewals, permits and compliance documentation
• Plant and office cleaning
• Social media management, preparing minutes and reports for meetings
• Preparing relevant documents (customer complaints forms, process flows and corrective action)
• Ensuring regulatory compliance with KEBs water quality standards through monitoring and control
• New clients onboarding
• Research on ways to improve efficiency (e.g., Zoho invoicing and payments recording)
• Preparing and submitting tender documents
• Handling purchases processes and maintaining good relationships with suppliers
• Negotiating favorable terms and prices from suppliers
• Suppliers research and vetting before forwarding to management and placing company orders, office supplies and stationery

Plant Operations Duties & Responsibilities

• Water filtration, filling, labelling and packaging
• Plant maintenance and cleaning (backwashing, checking for bursts, malfunctions or errors and reporting accordingly)
• Neighbors water meter reading to Kenya Power, billing, statements and handling related concerns
• Overseeing repair and maintenance works

Field Work and Sales Duties & Responsibilities

• Attending marketing exhibitions
• Field errands to suppliers and city hall
• Research on price adjustments and discounting clusters
• Ensuring orders are dispatched in a timely manner
• General promotion and marketing exhibitions

Soap Making Duties & Responsibilities

• Soap making

Skills

• Adaptability

• Records keeping - updating, photocopying, scanning and filing of documents
• Data entry, reporting and documentation
• Inventory management (raw materials and finished products)
• Answering phone calls, emails, messages and assisting accordingly
• KRA EGMS management (stamps management, declaration, forecasting, ordering, record keeping and submitting data to accountant for filing)
• Managing license renewals, permits and compliance documentation
• Plant and office cleaning
• Social media management, preparing minutes and reports for meetings
• Preparing relevant documents (customer complaints forms, process flows and corrective action)
• Ensuring regulatory compliance with KEBs water quality standards through monitoring and control
• New clients onboarding
• Research on ways to improve efficiency (e.g., Zoho invoicing and payments recording)
• Preparing and submitting tender documents
• Handling purchases processes and maintaining good relationships with suppliers
• Negotiating favorable terms and prices from suppliers
• Suppliers research and vetting before forwarding to management and placing company orders, office supplies and stationery
• Water filtration, filling, labelling and packaging
• Plant maintenance and cleaning (backwashing, checking for bursts, malfunctions or errors and reporting accordingly)
• Neighbors water meter reading to Kenya Power, billing, statements and handling related concerns
• Overseeing repair and maintenance works
• Attending marketing exhibitions
• Field errands to suppliers and city hall
• Research on price adjustments and discounting clusters
• Ensuring orders are dispatched in a timely manner
• General promotion and marketing exhibitions
• Soap making

• Adaptability