Position: Administrative Assistant – Narok Field Office

Location: Narok South Sub-County Office
Reports to: Project Coordinator with a dotted line to the CFO (HQ)
Contract Type: Full-time (18 months, renewable based on performance and funding)
Purpose of the Role
The Administrative Assistant provides logistical, procurement, and administrative support to
ensure smooth daily operations of the Narok Field Office. S/he supports staff travel
arrangements, documentation, petty cash management, procurement, and communication
with Nairobi HQ.
Key Responsibilities
• Maintain field office operations, including filing, record keeping, and procurement
documentation.
• Support organization of meetings, trainings, and community events.
• Handle petty cash, prepare payment requests, and maintain expense records.
• Ensure proper maintenance of office supplies, utilities, and equipment.
• Manage travel logistics for staff and field visitors.
• Support asset inventory and monthly reporting to HQ.
• Maintain strong communication with the Finance and HR teams in Nairobi.
Qualifications and Experience
• Diploma in Business Administration, Office Management, or related field.
• At least 2 years’ experience in office administration, preferably within NGO or
donor-funded projects.
• Proficiency in MS Office and basic bookkeeping.
• Strong organizational, interpersonal, and multitasking abilities.
• Fluency in English and Kiswahili required.

If you are committed to gender equality, adolescent health, and community empowerment,
we want to hear from you!
Workstation: Narok South, Narok County
Application Deadline: Friday, 7th November 2025
How to Apply: Visit our website (www.bettyaderafoundation.org) to view the detailed
job descriptions and apply
Alternatively, email your application letter and CV (in one PDF) with the subject lineOnly shortlisted candidates will be contacted.
Join us in shaping a brighter, safer, and healthier future for girls!

• Maintain field office operations, including filing, record keeping, and procurement documentation.
• Support organization of meetings, trainings, and community events.
• Handle petty cash, prepare payment requests, and maintain expense records.
• Ensure proper maintenance of office supplies, utilities, and equipment.
• Manage travel logistics for staff and field visitors.
• Support asset inventory and monthly reporting to HQ.
• Maintain strong communication with the Finance and HR teams in Nairobi.

• Proficiency in MS Office and basic bookkeeping.
• Strong organizational, interpersonal, and multitasking abilities.
• Fluency in English and Kiswahili required.

• Diploma in Business Administration, Office Management, or related field.
• At least 2 years’ experience in office administration, preferably within NGO or donor-funded projects.