AGL (Africa Global Logistics), the reference multimodal logistics operator in Africa, is part of the MSC family. With 23,000 employees in 50 countries, the company connects Africa to Africa and to the rest of the world. AGL relies on its 250 subsidiaries in Africa, Haiti, Timor and Indonesia to provide port, ocean, logistics and railway solutions.

Mission Description

Receipt and Tracking Invoices

• Receive supplier invoices from front desk.
• Sorting and confirmation via email and of all received invoices from front desk.
• Check that invoices have all the required details ie Tax receipt, buyers PIN, LPO indicated current dated
• Check that all invoices have all the supporting documents attached ie LPO, Contract, delivery note.
• Within 24 hours of receipt ensure received supplier invoices are tracked.

Tracking Reports

• Share and dispatch daily tracking report, daily.
• Ensure that the daily tracking report has only the invoices tracked for that day.
• Ensure all dispatched invoices have been tracked.
• Ensure correct tracking to the right department.
• Prepare the weekly tracking report and share at the beginning of the week.
• Assist in the clean-up of the tracking report.
• Filling all dispatch reports in specified file.

Booking of invoices

• Receive tagging charge inv from approvers.
• Book approved tagging charges within 1 day.
• Forward booked tagging charge invoice to filing with a clear dispatch.

Dispute follow-ups

• Communicate all disputes to suppliers from non-compliant invoices.
• Keep record of all disputes being reviewed at any one time.
• Escalate to account handlers, supervisors and in case of non-response from suppliers.
• Ensure timely booking of disputed invoices to avoid loss on VAT.

Relieving and Account creation

• Act as a deliverer to transport invoices booking and urgent payments where needed be.
• Follow up for new suppliers who have no accounts to be created.
• Fill account creation form for transporters who have undergone compliance.

Other Matters

Any other responsibilities may be assigned by Financial Controller or Senior Management.

Profile

Business Degree

CPA (K), ACCA, CFA or equivalent

• Receipt and Tracking Invoices
• Receive supplier invoices from front desk.
• Sorting and confirmation via email and of all received invoices from front desk.
• Check that invoices have all the required details ie Tax receipt, buyers PIN, LPO indicated current dated
• Check that all invoices have all the supporting documents attached ie LPO, Contract, delivery note.
• Within 24 hours of receipt ensure received supplier invoices are tracked.
• Tracking Reports
• Share and dispatch daily tracking report, daily.
• Ensure that the daily tracking report has only the invoices tracked for that day.
• Ensure all dispatched invoices have been tracked.
• Ensure correct tracking to the right department.
• Prepare the weekly tracking report and share at the beginning of the week.
• Assist in the clean-up of the tracking report.
• Filling all dispatch reports in specified file.
• Booking of invoices
• Receive tagging charge inv from approvers.
• Book approved tagging charges within 1 day.
• Forward booked tagging charge invoice to filing with a clear dispatch.
• Dispute follow-ups
• Communicate all disputes to suppliers from non-compliant invoices.
• Keep record of all disputes being reviewed at any one time.
• Escalate to account handlers, supervisors and in case of non-response from suppliers.
• Ensure timely booking of disputed invoices to avoid loss on VAT.
• Relieving and Account creation
• Act as a deliverer to transport invoices booking and urgent payments where needed be.
• Follow up for new suppliers who have no accounts to be created.
• Fill account creation form for transporters who have undergone compliance.
• Other Matters
• Any other responsibilities may be assigned by Financial Controller or Senior Management.

• Business Degree
• CPA (K), ACCA, CFA or equivalent