Vacancy title:
Principal Office Administrator

Jobs at:

Deadline of this Job:
23 February 2023  

Summary
Date Posted: Wednesday , February 15, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
• Supervising the Driver.
• Organizes, plans and prioritizes work in the Director’s office
• Maintains and manages the Director’s diary and calendar
• Supervises the Driver to ensure smooth flow of activities
• Evaluates Driver’s performance on a monthly quarterly and annually

Operational Responsibilities / Tasks
• Handling Board members’ communications
• Preparing Draft Annual Board work plan and Almanac for approval
• Coordination of Board induction and trainings
• Assisting the Corporation Secretary to maintain the Attendance Register, Conflict of Interest Register and Corporation Seal Register
• Preparing draft Notice and Agenda for Board Meetings
• Collating Board and Committee packs
• Scheduling Board and Committee meetings
• General coordination of Board activities and movement of the Board
• Documents and records management
• Prepare reports for the Director
• Schedule departmental meetings
• Take accurate and comprehensive minutes at meetings where requested
• Handle events and travel logistics for the Director
• Draft correspondence such as emails and letters
• Receives, sorts and disseminates correspondences, reports, returns, circulars, publications and all kinds of information on behalf of the Director
• Ensuring smooth flow of work in the office;
• Ensuring security of office records, documents and equipment;
• Effective management of office protocol;
• General administrative work and management of the office;
• Maintaining office petty cash; and

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
• Bachelor of Business Management, Law or related degree
• Professional Qualifications / Membership to professional bodies
• A Certificate for Personal Assistants/Executive Assistants
• Proficiency in computer applications.

Previous relevant work experience required.
• 7 years’ experience as an Executive Assistant with 4 years’ experience in handling Board matters.

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified candidates applications should be submitted either SOFTCOPY to recruitment@kebs.org  or HARDCOPY sent by post or hand delivered to KEBS HQ office addressed to the address below, indicating VACANCY NAME on the envelope on or before 23rd February, 2023 at 17:00 HRs, EAT enclosing/attach Cover letter, a detailed CV with full details on education background, professional qualifications and relevant experience together with copies of Testimonials, Academic Certificates and National Identification Card.
The Managing Director, Kenya Bureau of Standards
Popo Road, Off Mombasa Road,
P.O. Box 54974 - 00200 NAIROBI.

IMPORTANT NOTICE
KEBS DOES NOT charge any fee in the recruitment process.
Persons with disability and female candidates are encouraged to apply.
Academic Qualifications of external origin MUST be accompanied with a recognition and equation certificate from the relevant body in Kenya.
Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.
All degree applicants for engineering related qualifications must be Registered as Graduate Engineers.
The applicants must comply with Chapter Six (6) of the Constitution of Kenya


All Jobs