JOB REFERENCE: ACA/ DCS/2 

Job Specifications

The Director - Corporate Services is responsible to the Executive Director for: -

1. Managing the core functions of the Corporate Services Directorate
2. Coordinating and overseeing recruitment, selections and promotions;
3. Coordinating implementation of the vision, mission, set goals and objectives of the Authority;
4. Coordinating the preparation of respective board papers;
5. Designing and implementing an accounting and financial management system;
6. Ensuring prudent management of financial, human and physical resources of the Authority;
7. Coordinating and overseeing the preparation of quarterly and annual financial reports and statements of accounts;
8. Coordinating the formulation and the implementation of financial & human resource policies;
9. Ensuring an efficient and effective, professional and sustainable human resource and administrative systems;
10. Coordinating the Authority’s preparation and implementation of the annual budgets;
11. Coordinating the designing and implementation of performance management systems relating to finance, human resource and administration functions;
12. Coordinating formation and facilitation of all management committees in the Authority;
13. Coordinating the development of the Authority’s Corporate Communication Strategy and oversee its implementation; and
14. Perform any other duty as may be assigned.

Person Specifications

For appointment to the position of Director, Corporate Services, a person must have: -

1. A Master’s degree in Social Sciences, Business Administration or its equivalent from a recognized institution;
2. A Bachelor’s degree in Social Science, Business Administration or its equivalent from a recognized institution;
3. Professional qualification and membership to a professional body, where applicable;
4. A minimum period of twelve (12) years’ cumulative work experience;
5. At least six (6) years relevant work experience in management;
6. Proficiency in computer applications; and
7. Fulfil the requirements of Chapter Six (6) of the Constitution.

JOB REFERENCE: ACA/ DDRSP/3 

Job Specifications

The Deputy Director - Research & Policy is responsible to the Director - Research, Policy, Quality Assurance and will: -

1. Supervise the staff in the Department;
2. Manage and administer research activities in the Authority;
3. Develop strategies for stakeholder consultations and engagements;
4. Spearhead the development and implementation of the Authority’s research and development policy;
5. Plan and implement research programmes;
6. Spearhead the dissemination of research findings through publications and presentations at local and international fora;
7. Carry out collaborative research with industries and other stakeholders on the aspects of counterfeiting;
8. Ensure preparation of quarterly, biannual and annual implementation reports;
9. Identify innovative ideas through research which have practical significance to the Authority’s mandate
10. Monitor implementation of divisional budgets;
11. Perform any other duty as may be assigned by the management.

Person Specifications

For appointment to the grade of Deputy Director Research & Policy, a person must have: -

1. Masters degree in Public Policy, Administration, Economics, Education, Sociology or related disciplines;
2. Bachelors degree in Education, Economics, Statistics, Sociology, or related disciplines;
3. Professional qualification and membership to a professional body where applicable;
4. A minimum period of ten (10) years relevant cumulative work experience;
5. At least five (5) years relevant work experience in management;
6. Proficiency in computer applications; and
7. Fulfil the requirements of Chapter Six of the Constitution.

JOB REFERENCE: ACA- DDPQA/3 

Job Specifications

The Deputy Director - Planning & Quality Assurance is responsible to Director - Research, Policy & Quality Assurance for: -

1. Supervise staff in the department;
2. Coordinating implementation of the Authority’s policies and plans through stakeholder engagements and other relevant fora;
3. Coordinating development of a robust performance management system and oversee implementation of performance contracts as well as their monitoring and evaluation at all levels;
4. Assist in the preparing board papers;
5. Coordinating preparation of quarterly and annual performance contract reports;
6. Coordinating development of systems, policies and quality management systems (QMS) procedures;
7. Coordinating the planning process and monitor implementation of corporate plans and strategies;
8. Communicating the corporate strategy of the Authority effectively to all the stakeholders (internal and external);
9. Coordinating feasibility studies for any planned projects, programmes and activities;
10. Reviewing implementation of projects, programmes and activities;
11. Coordinating resource mobilization to support the Authority’s operations; and
12. Perform any other duties which may be assigned by the management.

Person Specifications

For appointment to the grade of Deputy Director Planning & Quality Assurance, a person must have: -

1. A Master’s degree in Public Policy, Administration, Economics, Education, Sociology or related disciplines;
2. A Bachelor’s degree in Education, Economics, Statistics, Sociology, or related disciplines;
3. A minimum period of ten (10) years relevant cumulative work experience;
4. At least five (5) years relevant work experience in management;
5. Proficiency in computer applications; and
6. Fulfil the requirements of Chapter Six of the Constitution.

JOB REFERENCE: ACA/ PHRO/4

Job Specifications

The Principal Human Resource and Administration Officer is responsible to the Deputy Director - Human Resource and Administration for: -

1. Implementing strategies, policies, and standards pertaining to human resource planning, recruitment and staff establishment;
2. Reviewing and implement training programme and development policies and strategies for Human resource of the Authority;
3. Ensuring implementation of disciplinary process for management staff and maintenance of policies that foster industrial peace;
4. Administering staff insurance policies and medical scheme;
5. Compiling and monitoring the staff complement;
6. Maintaining and ensuring confidentiality of staff data base and records;
7. Coordinating personnel matters (leave schedules, and keeping records of the same);
8. Coordinate staff welfare activities in the Authority;
9. Ensuring compliance with labour laws, policies and other government regulations on workforce in consultation with the legal department;
10. Implementing sound employee relations and job satisfaction programmes including incentives scheme;
11. Coordinating payroll data and remittance of statutory deductions;
12. Coordinating Staff training and careers development programs;
13. Implementing HR work plans, and generation of quarterly reports; and
14. Perform any other duties as may be assigned by the management.

Person Specifications

For appointment to the grade of Principal Human Resource and Administration Officer a person must have:

1. Master’s degree in Social Sciences (Human Resource Management, Sociology, Economics, Development Studies, Public/Business Administration, Commerce) or its equivalent from a recognized institution;
2. Bachelor of Arts degree in Social Sciences (Human Resource Management, Sociology, Development Studies, Education, Economics, Public/Business Administration, Commerce) or its equivalent from a recognized institution;
3. Postgraduate Diploma in Personnel/Human Resource Management or its equivalent from a recognized institution or Certified Human Resource Practitioner course (CHRP);
4. A minimum period of eight (8) years’ cumulative work experience;
5. At least four (4) years relevant work experience in supervisory level;
6. Professional qualification and membership to a professional body where applicable;
7. Proficiency in computer applications; and
8. Fulfil the requirements of Chapter Six (6) of the Constitution.

JOB REFERENCE: ACA/PSCO/4

Job Specifications

The Principal Supply Chain Management Officer is responsible to the Deputy Director - Supply chain management for;

1. Developing, implementing and managing the procurement policy and procedures for the Authority;
2. Planning and managing all activities involved in sourcing suppliers, procurement, quality assurance, financial, logistics and delivery activities;
3. Preparing and sending out tender bidding documents/requests for regular and specialized supplies (including consultancy and outsourced services);
4. Scheduling procurement in line with the approved budget;
5. Providing oversight to the requisitions process to ensure competitive quotations for the purchases of good;
6. Ensuring that best practices are employed in the supply chain management;
7. Preparing professional opinion for consideration by the Executive Director;
8. Facilitating procurement committee meetings;
9. Preparing the annual procurement plans in liaison with user departments;
10. Ensuring that services and goods are delivered on time and are within stated specifications and standards;
11. Ensuring proper inventory control;
12. Monitoring usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized; and
13. Perform any other duties as may be assigned by the management.

Person Specifications 

For appointment to the grade of Principal, Supply Chain Management Officer, a person must have: -

1. Master’s degree in Business Administration procurement, Social Sciences, Purchasing, Commerce, Economics or related discipline;
2. Bachelor’s degree in Business Administration, procurement, Social Sciences, Purchasing, Commerce, Economics or related discipline;
3. A minimum period of eight (8) years’ cumulative work experience;
4. At least four (4) years relevant work experience at supervisory level;
5. Membership of a relevant professional body in good standing;
6. Proficiency in computer applications; and
7. Fulfil the requirements of Chapter Six (6) of the Constitution.

Job Specifications

The Principal Anti-Counterfeit Inspector is responsible to the Deputy Director Enforcement for the following: -

1. Supervising staff in the designated region;
2. Implementing the Authority’s policies and procedures;
3. Coordinating investigations and prosecution of cases arising out of enforcement of the Act in the region;
4. Receiving and acting on complaints related to enforcement of intellectual property rights;
5. Maintaining complaints and prosecution register;
6. Compiling reports of determined cases;
7. Maintaining a database for the region as reference material for the Authority;
8. Collecting, collating, analyzing data and compiling monthly, quarterly and annual reports for onward transmission to the head office;
9. Liaising with the Authority’s legal officer on legal matters;
10. Advising on policy and strategic changes necessary to facilitate protection of intellectual property rights; and
11. Perform any other duties as may be assigned by the management.

Person Specifications 

For appointment to the position of Principal Anti-Counterfeit Inspector, a person must have: -

1. Master’s degree in Criminology, Social Science, Business Administration or its equivalent from a recognized institution;
2. Bachelor’s degree in Criminology, Social Science, Business Administration or its equivalent from a recognized institution;
3. A minimum period of eight (8) years’ cumulative work experience;
4. At least four (4) years relevant work experience in supervisory level;
5. Professional qualification and membership to a professional body where applicable;
6. Proficiency in computer applications; and
7. Fulfil the requirements of Chapter Six (6) of the Constitution.

JOB REFERENCE: ACA/ SSCM/5 

Job Specifications

The Senior Supply Chain Management Officer is responsible to the Principal Supply Chain Management Officer for the following: -

1. Preparing relevant documentation for the tender and procurement processed per guidelines;
2. Drafting contract agreements as per established procedures;
3. Coordinating tender opening and commercial analysis in liaison with other departments, Section and Units;
4. Developing and implementing procurement policy and procedures for the Authority;
5. Developing procurement schedule as per requisitions from the departments/units;
6. Preparing and sending out tender bidding documents/requests for regular and specialized supplies of goods and services;
7. Scheduling procurement in line with the approved budget;
8. Participating in ensuring that Best Practices are employed in the supply chain management;
9. Facilitating prompt and accurate delivery of goods, services or equipment following the award of tenders or orders;
10. Facilitating receipt, verification, inspection and posting (into stock cards) of ordered goods, to ensure compliance to order specifications;
11. Monitoring usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized;
12. Preparing tender schedules before awarding of local purchase orders, and local service orders;
13. Coordinate periodic stock takes; and
14. Perform any other duties as may be assigned by management.

Person Specifications

For appointment to the grade of Senior Supply Chain Management Officer, a person must have: -

1. Bachelor’s degree in Business Administration, Procurement, Social Sciences, Purchasing, Commerce, Economics or related discipline;
2. Membership of a relevant professional body in good standing;
3. A minimum period of four (4) years relevant cumulative work experience;
4. Proficiency in computer applications; and
5. Fulfil the requirements of Chapter Six (6) of the Constitution.

JOB REFERENCE: ACA/ SFA/5

Job Specifications

The Senior Finance & Accounts Officer is responsible to Principal Finance & Accounts Officer for: -

1. Preparing monthly and annual financial reports for management;
2. Ensuring proper cash flow management;
3. Managing and controlling of general expenditure;
4. Approving payments in accordance with accounting and financial policies;
5. Coordinating accounting work for internal and external reporting purposes;
6. Planning, controlling and coordinating the annual budgeting process;
7. Participating in the development of short- and long-term financial plans of the Authority;
8. Liaising with internal audit on all financial internal audit work programmes;
9. Coordinating and facilitating external financial audits;
10. Ensuring integrity of accounting transactions and computerized information system;
11. Developing and maintaining effective accounting and financial systems;
12. Managing statutory returns and staff gratuity account; and
13. Perform any other duties as assigned by the management.

Person Specifications 

For appointment to the position of Senior Finance & Accounts Officer, a person must have:

1. Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;
2. Obtained Certified Public Accountants CPA(K) or its equivalent from a recognized Institution;
3. A member of Institute of Certified Public Accountants;
4. A minimum period of four (4) years relevant cumulative work experience;
5. Proficiency in computer applications; and
6. Fulfil the requirements of Chapter Six (6) of the Constitution.

JOB REFERENCE ACA/FAO/6 

Job Specifications

The Finance & Accounts Officer is responsible to the Senior Finance & Accounts Officer and will be: -

1. Processing payments as per established procedures and policies;
2. Capturing invoices and certificate of contract into the system;
3. Reviewing payments vouchers to ensure compliance to approved procedures;
4. Supervising daily cash count and posts transactions in the accounting system;
5. Liaising with suppliers to facilitate reconciliation of accounts;
6. Sorting out the reconciliation items in the bank statements, payroll and accruals accounts;
7. Processing payments and making appropriate entries into staff bank accounts;
8. Carrying out reconciliations of salaries and wages accounts as per approved procedures and policies;
9. Maintaining accurate accounting records;
10. Receipting banked revenues and incomes as per laid down procedures;
11. Accounting of petty cash and effective management of imprest system from various departments;
12. Remitting statutory deductions and payments to the respective authorities; and
13. Perform any other duties as assigned by management.

Person Specifications 

For appointment to the grade of Finance & Accounts Officer, the officer must have: -

1. Bachelors’ degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;
2. Proficiency in computer applications; and
3. Fulfil the requirements of Chapter Six (6) of the Constitution.

JOB REFERENCE ACA/ACI/6 

Job Specifications

The Anti-Counterfeit Inspector is responsible to the Senior Anti-Counterfeit Inspector for: -

1. Receiving and acting on complaints relating to enforcement of intellectual property rights;
2. Implementing the prosecution policies and procedures;
3. Assisting in the investigation of complaints from intellectual property rights owners;
4. Ensuring that witnesses attend courts through witness summons;
5. Facilitating prosecution of cases;
6. Assisting in the compilation of investigation files and court cases;
7. Conducting raids on suspected counterfeit goods;
8. Initiating suo moto action on suspected counterfeit goods; and
9. Perform any other duty as may be assigned by the management. 

Person Specifications 

For appointment to the grade of Anti-Counterfeit Inspector, a person must have: -

1. Bachelor’s degree in Criminology, Social Science, Business Administration or its equivalent from a recognized institution;
2. Proficiency in computer applications; and
3. Fulfil the requirements of Chapter Six (6) of the Constitution.

JOB REFERENCE ACA/SCMO/6

Job Specifications

The Supply Chain Management Officer is responsible to the Senior Supply Chain Management Officer for: -

1. Preparing and processing tender and quotations documents as per approved procedures;
2. Carrying out all activities involved in sourcing suppliers, procurement and ensuring quality of supplied goods and services;
3. Consolidating, compiling and evaluating procurement requirements from departments;
4. Participating in tender opening and commercial analysis in the procurement process;
5. Monitoring consumption of materials and advising on fast moving, slow moving and obsolete materials to facilitate replacement or disposal;
6. Compiling, collating data for the procurement plan line with the approved budget;
7. Participating in ensuring that best practices are employed in the supply chain management within the Authority;
8. Conducting inspection for supplied goods and services.
9. Receiving and review procurement requisitions for accuracy and completeness;
10. Maintaining accurate purchasing records; and
11. Perform any other duties as may be assigned by the management.

Person Specifications 

For appointment to the grade of Supply Chain Management Officer, a person must have: -

1. Bachelor’s degree in Business Administration, procurement, Social Sciences, Purchasing, Commerce, Economics or related discipline;
2. A member of KISM;
3. Proficiency in computer applications; and
4. Fulfil the requirements of Chapter Six (6) of the Constitution.

JOB REFERENCE ACA/HRMO/6 

Job Specifications

Human Resource and Administration Officer is responsible to the Senior Human Resource and Administration Officer for: -

1. Facilitating and conducting training programmes, and seminars aimed at staff development and capacity building;
2. Monitoring the leave register;
3. Monitoring the effectiveness and impact of the performance management programme;
4. Preparing pay change advice;
5. Preparing monthly, quarterly, half year and annual human resource reports;
6. Keeping records and follow up on all staff relating to capacity building and staff development; and
7. Perform any other duties as may be assigned by the management.

Person Specifications 

For appointment to the grade of Human Resource and Administration Officer, an officer must have: -

1. Bachelors’ degree in Social Sciences (Human Resource Management, Sociology, Development Studies, Education, Economics, Public administration Business Administration, Commerce) or its equivalent from a recognized institution;
2. A member of IHRM;
3. Proficiency in computer applications; and
4. Fulfil the requirements of Chapter Six (6) of the Constitution.

JOB REFERENCE ACA/PCO/6 

Job Specifications

The Public Communication Officer is responsible to the Senior Public Communication Officer for:

1. Assisting in the preparation of the strategic corporate and public relations plans;
2. Generating digital content;
3. Writing, editing and proof-reading detailed communication for targeted audiences;
4. Designing authority’s communication publication;
5. Assisting in photography and videography of the Authority’s activities;
6. Assisting in managing Authority’s website and social media platforms;
7. Liaising with the advertisers on marketing communications initiatives in the promotion of a positive image of the Authority;
8. Facilitating the marketing campaigns; and
9. Perform any other duty as may be assigned by the management. 

Person Specifications

For appointment to the grade of Public Communication Officer, a person must have: -

1. Bachelor’s degree in Journalism and Mass Communication, Public Relations, or its equivalent from a recognized institution;
2. A member of PRSK;
3. Proficiency in computer applications;
4. Fulfil the requirements of Chapter Six (6) of the Constitution

JOB REFERENCE ACA/SD/8 

Job Specifications

The Senior Driver is responsible to the Senior Administration Officer for: -

1. Chauffeuring the assigned vehicle;
2. Carrying out minor mechanical repairs;
3. Recognizing and reporting malfunctioning of the vehicles;
4. Ensuring security of the vehicles on and off the road;
5. Ensuring safety of passengers and/or goods in the vehicle;
6. Maintaining cleanliness of the vehicle assigned to him;
7. Ensuring that the work tickets are well maintained;
8. Ensuring possession of all the requisite documents and tools for any specific journey; and
9. Any other duties as assigned by the management.

Person Specifications 

For appointment to the grade of Senior Driver, a person must have:

1. Minimum KCSE Mean Grade C- or equivalent qualification;
2. A good command of both oral and written English and Kiswahili languages;
3. Possession of a clean and valid Driving Licence;
4. A valid Certificate of Good Conduct;
5. A Government suitability test for drivers;
6. Computer knowledge; and
7. Fulfilling the requirements of chapter six of the constitution.

OR

1. KCSE Mean Grade D+
2. A good command of both oral and written English and Kiswahili languages;
3. Possession of a clean and valid Driving Licence;
4. A valid Certificate of Good Conduct;
5. A Government suitability test for drivers;
6. Professional Craft and certificate courses
7. Fulfil the requirements of Chapter Six (6) of the Constitution

OR

1. At least four years’ cumulative work experience
2. A good command of both oral and written English and Kiswahili languages;
3. Possession of a clean and valid Driving Licence;
4. A valid Certificate of Good Conduct;
5. A Government suitability test for drivers;
6. Fulfil the requirements of chapter six of the constitution.

Job Specifications

The Driver is responsible to the Senior Administration Officer for: -

1. Chauffeuring the assigned vehicle;
2. Carrying out minor mechanical repairs;
3. Ensuring that the work ticket is well maintained;
4. Recognizing and reporting malfunctioning of the vehicles;
5. Ensuring security of the vehicles on and off the road;
6. Ensuring safety of passengers and/or goods in the vehicle;
7. Maintaining cleanliness of the vehicle assigned to him;
8. Ensuring possession of all the requisite documents and tools for any specific journey; and
9. Any other duties as assigned by the management. 

Person Specifications 

This is the entry grade for drivers. For appointment to the grade of Driver, a person must have: -

1. KCSE Mean Grade D+ or equivalent qualification;
2. A good command of both oral and written English and Kiswahili languages;
3. Possession of a clean and valid Driving Licence;
4. A Government suitability test for drivers;
5. A valid Certificate of Good Conduct; and
6. Fulfil the requirements of Chapter Six (6) of the Constitution.