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Legal Administrative Secretary job at Emerge Egress Consulting
Emerge Egress Consulting
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37 Days Ago
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Legal Administrative Secretary
2025-05-12T12:02:48+00:00
Emerge Egress Consulting
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_7913/logo/emerge.jpeg
FULL_TIME
 
Nairobi
Nairobi
00100
Kenya
Consulting
Legal
KES
 
MONTH
2025-05-19T17:00:00+00:00
 
Kenya
8

Role Objective 

Our clients in the legal sector in Nairobi seek proactive individuals that are ready to contribute to the growth of the organizations in the administrative departments.

Core Duties and Responsibilities 

  • Organizing and diarizing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner. 
  • In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally.
  • Preparing briefs, minutes and reports for the meetings.
  • Representing the Partner and management in various meetings.
  • Takes on a keen leadership and management role.
  • Handling reception and corporate communication via various channels, calls, emails, online and digital platforms.
  • Attending to mail, phone calls and other corporate communication tools on behalf of the partner.
  • Carry out various secretarial duties for partner and other staff members as required.
  • In charge of preparation of Petty Cash and other administrative budgets, follow up on resources utilization reports. 
  • In charge of ensuring that various bills due are paid on a timely basis.
  • Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations.
  • Handle all maintenance, repairs and operational issues to ensure seamless operations.
  • Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc
  • Supervisory In charge of staff-Ensuring their issues are well handled, delegating tasks etc 
  • Invoicing and ensuring billing and collection of payments is done in a timely fashion.
  • Take part in preparation of bids, tenders, proposals, presentations in order to ensure that the business development initiatives turnaround time are well achieved.
  • Prepare and be an integral part of execution team for office events as needed such as tournaments, sponsorships etc.
  • Any other duties as allocated.

Job Specifications and Qualifications

  • Diploma in Law/Business Administration and or related field.
  • At least 3 years’ experience.
  • Proficiency with MS Office Suite

Key Competencies 

  • Excellent organizational skills
  • Proactive
  • High Integrity
  • Confidentiality
  • Adaptability and Flexibility
  • Excellent verbal and written communication skills
Organizing and diarizing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner.  In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally. Preparing briefs, minutes and reports for the meetings. Representing the Partner and management in various meetings. Takes on a keen leadership and management role. Handling reception and corporate communication via various channels, calls, emails, online and digital platforms. Attending to mail, phone calls and other corporate communication tools on behalf of the partner. Carry out various secretarial duties for partner and other staff members as required. In charge of preparation of Petty Cash and other administrative budgets, follow up on resources utilization reports.  In charge of ensuring that various bills due are paid on a timely basis. Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations. Handle all maintenance, repairs and operational issues to ensure seamless operations. Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc Supervisory In charge of staff-Ensuring their issues are well handled, delegating tasks etc  Invoicing and ensuring billing and collection of payments is done in a timely fashion. Take part in preparation of bids, tenders, proposals, presentations in order to ensure that the business development initiatives turnaround time are well achieved. Prepare and be an integral part of execution team for office events as needed such as tournaments, sponsorships etc. Any other duties as allocated.
Excellent organizational skills Proactive High Integrity Confidentiality Adaptability and Flexibility Excellent verbal and written communication skills
Diploma in Law/Business Administration and or related field. At least 3 years’ experience. Proficiency with MS Office Suite
associate degree
36
JOB-6821e368deb4b

Vacancy title:
Legal Administrative Secretary

[Type: FULL_TIME, Industry: Consulting, Category: Legal]

Jobs at:
Emerge Egress Consulting

Deadline of this Job:
Monday, May 19 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Monday, May 12 2025, Base Salary: Not Disclosed

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Learn more about Emerge Egress Consulting
Emerge Egress Consulting jobs in Kenya

JOB DETAILS:

Role Objective 

Our clients in the legal sector in Nairobi seek proactive individuals that are ready to contribute to the growth of the organizations in the administrative departments.

Core Duties and Responsibilities 

  • Organizing and diarizing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner. 
  • In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally.
  • Preparing briefs, minutes and reports for the meetings.
  • Representing the Partner and management in various meetings.
  • Takes on a keen leadership and management role.
  • Handling reception and corporate communication via various channels, calls, emails, online and digital platforms.
  • Attending to mail, phone calls and other corporate communication tools on behalf of the partner.
  • Carry out various secretarial duties for partner and other staff members as required.
  • In charge of preparation of Petty Cash and other administrative budgets, follow up on resources utilization reports. 
  • In charge of ensuring that various bills due are paid on a timely basis.
  • Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations.
  • Handle all maintenance, repairs and operational issues to ensure seamless operations.
  • Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc
  • Supervisory In charge of staff-Ensuring their issues are well handled, delegating tasks etc 
  • Invoicing and ensuring billing and collection of payments is done in a timely fashion.
  • Take part in preparation of bids, tenders, proposals, presentations in order to ensure that the business development initiatives turnaround time are well achieved.
  • Prepare and be an integral part of execution team for office events as needed such as tournaments, sponsorships etc.
  • Any other duties as allocated.

Job Specifications and Qualifications

  • Diploma in Law/Business Administration and or related field.
  • At least 3 years’ experience.
  • Proficiency with MS Office Suite

Key Competencies 

  • Excellent organizational skills
  • Proactive
  • High Integrity
  • Confidentiality
  • Adaptability and Flexibility
  • Excellent verbal and written communication skills

 

Work Hours: 8

Experience in Months: 36

Level of Education: associate degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

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Job Info
Job Category: Legal jobs in Kenya
Job Type: Full-time
Deadline of this Job: Monday, May 19 2025
Duty Station: Nairobi | Nairobi | Kenya
Posted: 12-05-2025
No of Jobs: 1
Start Publishing: 12-05-2025
Stop Publishing (Put date of 2030): 12-05-2067
Apply Now

Caution: Never Pay Money in a Recruitment Process.

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  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'categories-list' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft322μs2.3KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT * FROM icop0_jmap_metainfo WHERE `linkurl` = 'https://www.greatkenyanjobs.com/jobs/job-detail/job-Legal-Administrative-Secretary-job-at-Emerge-Egress-Consulting-101604' AND `published` = 1104μs1.2KB/plugins/system/jmap/jmap.php:818Copy
  • SELECT * FROM icop0_jmap_canonicals WHERE `linkurl` = 'https://www.greatkenyanjobs.com/jobs/job-detail/job-Legal-Administrative-Secretary-job-at-Emerge-Egress-Consulting-101604'47μs960B/plugins/system/jmap/jmap.php:920Copy
  • SELECT * FROM icop0_acym_configuration225μs24.88KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_list WHERE type = 'standard'92μs10.3KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_field146μs2.33KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_form WHERE active = 1 AND type != 'shortcode'75μs1.2KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 1138μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'197μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`219μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'63μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc155μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`258μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid127μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid131μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatkenyanjobs.com/jobs/job-detail/job-Legal-Administrative-Secretary-job-at-Emerge-Egress-Consulting-101604'126μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 159μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"215μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES747μs8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin92μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin76μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`97μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'116μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'226μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 786756μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?120μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?369μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy