Summary
Date Posted: Monday, August 22, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Responsibilities:
• Provide meeting planning and logistics. Activities may include scheduling internal and external meetings, workshops, stakeholders' interviews and other events as necessary.
• Prepare and coordinate the production, distribution and filing of complex documents including project deliverables, new business proposals, and internal and external reports.
• General administrative support: Draft, edit, format, fact-check, and proofread a variety of documents and enter data using Word, Excel, and other software.
• Support project teams with taking meeting minutes, collating action items, and tracking deliverable schedules and workstream priorities.
• Help plan and facilitate meetings, planning sessions and stakeholder interviews.
• Coordinate arrangements for guests, meetings, conferences, workshops, and other events.
• Utilize Microsoft Outlook calendars to coordinate complex scheduling tasks for routine team meetings as well as larger workshops and meetings with external partners.
• Maintain project records, electronic files, and other resources on behalf of team members.
• Assist with completion of administrative forms, including supply request forms, check requests, reimbursement forms, and vendor creation in Business World.
• Collaborate with staff throughout the global organization to gather information.
• Support the project lead with updating country level workplans across multiple workstreams.
• Track deliverable deadlines, communicating with global and country team staff as needed.

Required Experience
• Bachelor's degree in business management or related field, plus a minimum of 2-3 years of directly related administrative experience or an equivalent combination of education and experience.
• Experience coordinating calendars, organizing workshops, creating workback schedules, and managing timelines.
• Excellent oral and written communications skills.
• Well organized and adaptable to handling multiple and changing priorities within a fast-paced work environment.
• Intermediate to advanced proficiency in Microsoft Office Suite, with particular skill in Word, Outlook, Excel, and PowerPoint, proficiency with Adobe Acrobat. Experience with Smartsheet, Box, and Salesforce a plus.
• Excellent formatting, editing, and proofreading skills.
• Strong interpersonal and organizational skills.
• Proven ability to take initiative, while anticipating needs and challenges, and finding solutions.
• Ability to prioritize and effectively manage time, tasks, and responsibilities.
• Demonstrated success working effectively while under deadlines.
• Demonstrated passion for learning and commitment to global health equity.
• Ability to work in team environment with minimal supervision.
• Helpful but not required: college level scientific coursework such as biology or chemistry, experience in nonprofit administration, global health, international development, event coordination and/or similar areas.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
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