Deadline of this Job: 27 November 2022
JOB DETAILS:• The Warehouse Supervisor is responsible for overseeing the operations of the warehouse and team on a day to day basis to ensure that all WH Kpis and best practices are achieved and maintained.
• The warehouse supervisor reports to the Logistics & Warehouse Manager.
Main Duties and Responsibilities
• To effectively manage the warehouse team in Nairobi and Mombasa encompassing warehousing security, dispatch, invoice record keeping and management of Parts Shipment Discrepancy Notices as well as yearly parts returns and maintain an up-do-date system.
• Achieve warehouse KPI's in relation to stock take, remain shipments, daily counts, processing of IBTs and others as prescribed by the Logistics & Warehouse Manager.
• Ensuring the team target effieciencies levels are met and continuously improced upon
• Handling all discipline and performance related improvement for the team.
Person Specification
• Degree in logistics or related field
• Minimum of 4 years' logistics and administrative supervisory experience
• Microsoft office proficient
• Proficient in the use of third party systems for corier shipments
• Clear understanding of and practice of warehouse operations
Deadline of this Job: 09 December 2022
JOB DETAILS:Vehicle Maintenance
• Always carry out essential security checks on the vehicles before driving and at the end of the day to ensure that the assigned car is in good condition. (to check oil, water, brakes, brake liquid, tyre pressure/condition, battery levels, and the entire vehicle);
• Ensure that the assigned car is clean before use;
• Routinely check all vehicle licenses and insurances.
• Ensure office vehicles are serviced as stipulated in the periodic servicing schedules;
Administrative tasks
• Accurately complete the vehicle log form, keep track of mileage and update the maintenance log form accurately;
• Assist with purchasing, delivery, and distribution of food, non–food items et al;
• Ensure immediate action, in view of the road rules and regulations, organization SOPs and Insurance requirements is taken in the event of an accident;
• Promptly report the involvement of an assigned office car in an accident, including minor accidents, damage, loss, or theft of vehicle fittings;
• Liaise with the health team to ensure that the first aid kit is suitably resourced;
• Ensure vehicle fire extinguishers, toolbox, and other vehicle safety equipment are available and in good condition;
• Make use of reliable sources to keep informed of road conditions and share any collected information with the office;
• General awareness of security procedures and guidelines in place
• Attend any other duties assigned by the Senior Officer, Administration.
Qualifications Required:
• Valid driving license, BCE minimum;
• Successful completion of Secondary School education;
• A minimum of two years of driving experience;
• Ability to speak English and Kiswahili;
• Team player;
• Conversant with the routes of Nairobi;
Desired Qualifications:
• Training in basic mechanics, advanced driving, first aid, etc. will be an added advantage;
• Certification in driving by a professional body will be an added advantage;
• Ability to work in a multicultural environment;
• High integrity and dependability;
• Analytical and critical thinking skills;
• Social competence skills, diplomacy, and a team worker;
• Ability to deal with conflict situations;
• Self-motivated and able to work with a high degree of autonomy;
• Enthusiasm for and dedication to working with vulnerable populations.
Special Requirements:
• A Police clearance certificate is required prior to the issuance of a contract.
Deadline of this Job: 09 November 2022
JOB DETAILS:
Job Introduction
The Delivery Manager is a senior member of the Kenya Team and is responsible for ensuring effective management and providing backstopping support for country programmes. The DM will work in close collaboration with Team Leads; Finance, Security and Ops; the DCD and the CD to provide day to day oversight and managerial support to assigned country programs. The DM will work under the leadership and supervision of the CD.
Key Responsibilities
Strategy Development
• Participate in the development of the country strategic direction and ensure sound work planning processes for teams that are consistent with priorities and adhere to timelines for annual strategy setting, workstream design and review processes
• Support the rollout of the planning and evaluation and performance management cycles and the implementation of a culture of continuous learning within the Kenya team
• Participate in the identification and review of project deliverables, prepare status reports, and establish effective project communication plans as well as their proper execution
• Coordinate the team to make sure that workstreams are on track against project requirements and schedules
• Contribute to, and ensure delivery of, team contributions on analysis, lessons learned, case studies and/or policy papers as necessary to support TBI fundraising, partnerships and communications activities
• Work collaboratively with colleagues and perform other duties as reasonably required to achieve the goals of the Kenya project and the Institute
Management, Planning, and Oversight
• Contribute to recruitment processes to build a high performing team that is the right fit for Kenya’s context
• Manage day-to-day interactions with the country team to ensure that (i) programme implementation is aligned with project expectations and approved work plans, (ii) adequate project systems and resources are in place for successful delivery, (iii) accurate and timely submission of progress reports against targets and budgets
• Support Finance and Ops in monitoring project financial management and administration to ensure effective, efficient, and compliant operations; provide guidance and resolve any outstanding issues
• Support the Security, Finance and Ops on financial controls; operations and oversight of supplier relationships; security and risk management; and ensuring national and organisational laws, policies, procedures and the Code of Conduct are adhered to at all times
• Keep the CD and DCD appraised on complex and/or sensitive issues and work closely with them to troubleshoot these and identify the appropriate course of action
Communications and Knowledge Management
In conjunction with the CD, DCD and Security, Finance and Ops:
• Support global engagement to ensure timely, efficient delivery on all internal commitments. Ensure global engagement is consistent with country level commitments and capacities
• Support comms and knowledge management, increasing visibility of country work and the broad sharing of country level plans and performance, by developing effective and efficient communication mechanisms and protocols and ensuring regular updates and quality submissions
Other Internal TBI Responsibilities
• Contribute to wider TBI activities including strategy development, reporting, organisation-wide coordination and engagement
• Support collaboration with other TBI projects, sharing knowledge and supporting thought leadership efforts
• In all these areas of work, the Advisor will be expected to work closely with the members of the TBI global team to benefit from the network effect of TBI.
Person Specification
• We are looking for outstanding individuals with a proven track record of leadership and delivery in the public or private sectors. The successful candidate will thrive in an environment where the importance of personal initiative coupled with teamwork is critical. Above all you will build effective relationships, win trust, and help shape and influence TBIs effective support to government. You will have a grounding in project and programme management and capacity development. All candidates will be required to have experience in a leadership role, managing small to medium teams and project budgets.
The requirements are:
• Role must be filled by an individual who can live and work in Kenya without restriction
• Relevant educational experience in political science, policy, economics, business or other related fields
• Experience working with African governments, particularly in Kenya will be an advantage
• Experience in managing complex development programs highly desirable
• Proven track record that demonstrates exceptional leadership and problem-solving skills, project, budget, resource and client management capability
• Strong initiative and self-motivation required, with an ability to work independently as well as across multiple programmes and activities simultaneously, and the capacity to translate strategies into concrete and implementable plans
• Experienced people manager and effective motivator of high performing teams; excellent inter-personal skills and ability to work well with people at all levels and across functional areas. Team player who seeks and can build consensus
• Attention to detail and excellent written and oral communications; drafting and presentation skills
• Strong sense of ethics, discretion and perseverance required
• Experience of living and working in developing countries is strongly desirable
• Fluency in English is required; knowledge of Swahili is desirable
JOB DETAILS:
Job Introduction
The Delivery Manager is a senior member of the Kenya Team and is responsible for ensuring effective management and providing backstopping support for country programmes. The DM will work in close collaboration with Team Leads; Finance, Security and Ops; the DCD and the CD to provide day to day oversight and managerial support to assigned country programs. The DM will work under the leadership and supervision of the CD.
Key Responsibilities
Strategy Development
• Participate in the development of the country strategic direction and ensure sound work planning processes for teams that are consistent with priorities and adhere to timelines for annual strategy setting, workstream design and review processes
• Support the rollout of the planning and evaluation and performance management cycles and the implementation of a culture of continuous learning within the Kenya team
• Participate in the identification and review of project deliverables, prepare status reports, and establish effective project communication plans as well as their proper execution
• Coordinate the team to make sure that workstreams are on track against project requirements and schedules
• Contribute to, and ensure delivery of, team contributions on analysis, lessons learned, case studies and/or policy papers as necessary to support TBI fundraising, partnerships and communications activities
• Work collaboratively with colleagues and perform other duties as reasonably required to achieve the goals of the Kenya project and the Institute
Management, Planning, and Oversight
• Contribute to recruitment processes to build a high performing team that is the right fit for Kenya’s context
• Manage day-to-day interactions with the country team to ensure that (i) programme implementation is aligned with project expectations and approved work plans, (ii) adequate project systems and resources are in place for successful delivery, (iii) accurate and timely submission of progress reports against targets and budgets
• Support Finance and Ops in monitoring project financial management and administration to ensure effective, efficient, and compliant operations; provide guidance and resolve any outstanding issues
• Support the Security, Finance and Ops on financial controls; operations and oversight of supplier relationships; security and risk management; and ensuring national and organisational laws, policies, procedures and the Code of Conduct are adhered to at all times
• Keep the CD and DCD appraised on complex and/or sensitive issues and work closely with them to troubleshoot these and identify the appropriate course of action
Communications and Knowledge Management
In conjunction with the CD, DCD and Security, Finance and Ops:
• Support global engagement to ensure timely, efficient delivery on all internal commitments. Ensure global engagement is consistent with country level commitments and capacities
• Support comms and knowledge management, increasing visibility of country work and the broad sharing of country level plans and performance, by developing effective and efficient communication mechanisms and protocols and ensuring regular updates and quality submissions
Other Internal TBI Responsibilities
• Contribute to wider TBI activities including strategy development, reporting, organisation-wide coordination and engagement
• Support collaboration with other TBI projects, sharing knowledge and supporting thought leadership efforts
• In all these areas of work, the Advisor will be expected to work closely with the members of the TBI global team to benefit from the network effect of TBI.
Person Specification
• We are looking for outstanding individuals with a proven track record of leadership and delivery in the public or private sectors. The successful candidate will thrive in an environment where the importance of personal initiative coupled with teamwork is critical. Above all you will build effective relationships, win trust, and help shape and influence TBIs effective support to government. You will have a grounding in project and programme management and capacity development. All candidates will be required to have experience in a leadership role, managing small to medium teams and project budgets.
The requirements are:
• Role must be filled by an individual who can live and work in Kenya without restriction
• Relevant educational experience in political science, policy, economics, business or other related fields
• Experience working with African governments, particularly in Kenya will be an advantage
• Experience in managing complex development programs highly desirable
• Proven track record that demonstrates exceptional leadership and problem-solving skills, project, budget, resource and client management capability
• Strong initiative and self-motivation required, with an ability to work independently as well as across multiple programmes and activities simultaneously, and the capacity to translate strategies into concrete and implementable plans
• Experienced people manager and effective motivator of high performing teams; excellent inter-personal skills and ability to work well with people at all levels and across functional areas. Team player who seeks and can build consensus
• Attention to detail and excellent written and oral communications; drafting and presentation skills
• Strong sense of ethics, discretion and perseverance required
• Experience of living and working in developing countries is strongly desirable
• Fluency in English is required; knowledge of Swahili is desirable
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