Deadline of this Job: 28 January 2023
JOB DETAILS:Main purpose of job:
To support the delivery of the £23m East Africa CSSF Programme, with an emphasis on ensuring a deep understanding of the local context in the Kenya – Somalia – Ethiopia borderlands, conflict sensitivity and inclusion. Monitor and support delivery against project outcomes, ensuring robust risk management and effective working relationships with internal and external partners. 70% of this role will involve advisory support, 30% will be programme management focused.
Roles and responsibilities / what will the jobholder be expected to achieve?
The overall purpose of the job is to ensure effective implementation of the CSSF East Africa programme – in particualr the Kenya -Somalia – Ethiopia borderlands project, engaging external partners and working collaboratively with a network of colleagues based across the mission, region and wider CSSF network. The role requires a combination of programme management, contextual analysis and engagement skills, to achieve:
• Programme delivery: apply CSSF programme management principles to ensure effective implementation of the borderlands project through downstream delivery partners.
• Stakeholder Management: develop excellent working relationships with implementing partners to ensure the successful implementation of the programme. Develop an extensive network of contacts across the Kenya- Somalia – Ethiopia borderlands, BHC Nairobi, other UK missions and central UK Government to raise the profile of the programme and ensure full coordination with key partners.
• UK influence and understanding: by establishing and maintaining strategic relationships with government at the county level ((executive; county commissioners; county assembly; civil society; private sector, multilateral) to support CSSF East Africa and wider UK understanding of the political economy Risk Management: draft and own risk register to systematically manage risks to programme and portfolio delivery; work with implementers to identify and measure the impact of specific risks, and agree and implement mitigating actions; work with implementers to measure the impact of those mitigating actions, and, where necessary, escalate concerns to the appropriate level.
• Corporate: contribute to the effective management of the East Africa Team; share and store programme document/information in line with team guidelines; represent the team and wider CSSF in internal and external partner meetings, where appropriate.
• Financial management: develop and maintain systems to manage expenditure; make sure that spend v forecast is accurately captured and reported in line with team and CSSF requirements; where necessary, challenge programme expenditure, making sure implementers are maximising the value of CSSF’s investment; process payments using the FCO administration programme PRISM.
• Compliance: ensure that programme development and delivery is compliant with rules and regulations on Overseas Development Assistance as well as the internal guidelines for the Conflict, Security and Stability Fund (CSSF); support in the generation and collation of information and documentation for annual reviews and audits in line with contracts.
• Monitoring and Evaluation (M&E): monitor and evaluate the effectiveness of projects, through liaison with our external M&E partners and regular engagement with implementers and visits to project activity; make sure all project activity has a results framework which clearly articulates outputs, against which progress can be measured and reported; support evaluation work across the programme in line with the CSSF annual review schedule.
• North East Kenya and cross-border areas, improve coordination with government and other stakeholders, an ensure that UK support is responsive to need, coherent, and funds are used in line with guidelines & value for money principles.
Essential qualifications, skills and experience
• Experience of project and programme management of complex projects operating in challenging contexts, including risk management skills, with a proven ability to track spend and report against milestones.
• Fluent oral communication skills in English and Somali. The successful candidate will have an excellent command of written and spoken English and be able to present complex ideas clearly in briefings and meetings.
• Deep understanding of the priorities, opportunities and challenges within North East Kenya and the cross-border regions in Somalia and Ethiopia.
• An excellent understanding of governance and political structures at national and subnational levels and county priorities (including in key sectors) and how these structures actually work.
• Proven ability to develop relationships with a wide variety of stakeholders: county leadership; staff at technical levels; county commissioners; county assembly; civil society; private sector; donor community.
• Able to work well independently as well as part of a team, and multi-task. Have the energy to drive forward priorities at pace.
• Willingness to travel is a must.
Required behaviours
• Changing and Improving, Making Effective Decisions, Communicating and Influencing, Working Together
Deadline of this Job: 26 January 2023
JOB DETAILS:Qualifications and Basic Requirements for Support Departments and Divisions
• Minimum of a Diploma or a First degree from a recognized Institution in the following disciplines: Finance/Accounting, Supply chain Management, Human Resource Management, Communication, ICT, Law, Records Management, Monitoring and Evaluation, Business Administration, Business & Office Management, Secretarial Studies, CPA (K), KNEC Craft Certificate in Secretarial Studies with Short hand III (minimum 120 w.p.m); Typewriting III ( 50 w.p.m) Computerized Document Processing III & Business English III/Communication III and any other relevant qualifications from a recognized Institution.
Personal Attributes:
• Should possess interpersonal and communication skills;
• Be fluent in English; and
• Computer Skills.
Deadline of this Job: 26 January 2023
JOB DETAILS:Key Responsibilities
Projects Management support
• Track the implementation of all projects under the Director’s leadership and provide early alerts on implementation challenges.
• Share upcoming project technical requirements and follow – up with various Project Team Leads for timely submissions.
• Maintain project calendars, coordinate and participate in project meetings and follow – up on action points.
• Track project contracts and donor-reporting requirements, and support in ensuring timely and quality project reporting and meeting projects requirements.
• Liaise with projects leads and compiling projects updates on a monthly basis.
• Identify synergies between projects to maximize efficiencies in time and cost.
• Create and maintain up-to-date database of project documents on SharePoint.
• Support in managing consultants - preparing ToRs and monitoring contract deliverables.
• Liaise with Finance to monitor project budgets and provide quarterly reports of burn rate.
• Follow-up with project leads and finance for financial reporting and planning for quarterly meetings.
• In consultation with project managers and project coordinators, prepare consolidated monthly reports on the projects and PowerPoint presentations as required.
• Provide administrative support in projects activities such as during trainings and workshops, such as sending timely invitations and following up with invited participants, and participating during the workshop to offer administrative support and note taking.
Administrative support to the Director’s office
• Manage the Director’s busy calendar to efficiently schedule appointments, organize email, flag urgent requests, and assist in drafting/composing correspondence as appropriate.
• Liaise with communications team to publicize events that the Director is facilitating.
• Coordinate project travel arrangements as and when required; compile documents for meetings; complete travel expense reports.
• Work closely and effectively with the Director, ensuring they are well informed and apprised of upcoming commitments and responsibilities, and following up appropriately.
• Provide technical and administrative support for the Director’s effective contribution to Board functions and meetings, and support the Senior Management Team’s functions and meetings.
• Support with conducting literature review, mapping stakeholders, developing workplans and log-frames, project management, and preparing supporting documents.
Requirements
• Masters’ Degree in a Social Science or Development Studies from a recognized institution.
• At least 3 years’ experience in administration, project management or communication.
• Project management training, with hands-on skills and experience in using project management software.
• Practical hands-on experience in project management in an international organization implementing multiple projects.
• Budget tracking skills.
• Proficient user of MS Office (particularly Excel and PowerPoint).
• Knowledge of best practices and industry standards for project management.
• Knowledge of international development or a demonstrated interest in poverty-related issues.
• Experience in proposal writing, finance or accounting knowledge is an added advantage.
• Advanced communication and writing skills in English (skills in French desirable).
• Excellent organizational skills, multi-tasking, and administration.
• Meticulous and effective at planning and monitoring work, and able to work well under pressure.
• Excellent interpersonal and effective team management skills, and collaboration across multiple functions and teams.
• The ability to understand and support the needs of diverse projects across an organization.
• Technological skills for digital databases management.
• Ability to uphold confidentiality, and be a person of high integrity and professional ethics.
Deadline of this Job: 27 January 2023
JOB DETAILS:Managing Kenindia assurance company properties by ensuring optimum assets safety and security, Maintenance, office services, rental administration, establishment of Branches and New agency offices.
Main Responsibilities
• Implementing and managing organization property strategies, policies, processes and procedures to support in the achievement of the overall financial objectives of the organization.
• Ensuring adequate and tight security services are provided to all Kenindia Assurance Company offices, and other properties including new projects.
• Planning and enforcing effective Security Systems in all properties by contracting with security services; installing and maintaining security devices; establishing and enforcing precautionary policies and procedures; responding to emergencies.
• Managing all renovations activities and refurbishment of old structure for value addition and increased growth within time, scope and cost.
• Ensuring timely and efficiently full rent revenue collection
• Oversees the implementation of SHE (Safety Health and Environment) in all offices and properties by guiding, training and reporting.
• Marketing and attracting new tenants by advertising vacancies; obtaining referrals from current tenants; explaining advantages of location and services; showing office space and rental units.
• Negotiating with outside services providers in liaison with procumbent team for effective and reliable services delivery and drawing contracts.
• Liaising with relevant local authorities, and other government ministries for compliance in county rate and Business permits.
• Provision of Technical advice and guidance on buildings and construction areas.
• Ensure generation of Utilities bills and follow up on payments.
• Ensuring properties are maintained in compliance with local bylaws
• Overseeing and implementing compliance on occupancy policies and procedures.
• Ensuring customer service satisfaction to both internal and external client by providing required efficient and effective services.
• Implementing change initiatives to achieve desired business plans and culture
Academic Qualifications
• B.Sc. Project planning and Management/real estate management.
• Or equivalent university degree.
Professional Qualifications
• PMI, PM
Job Specifications
Academic Qualifications
• B.Sc. Project planning and Management/real estate management. Or equivalent university degree.
Professional Qualifications
• PMI, PM
Key Job Skills (specific to the job)
• Building and civil engineering
• Facility management skills..
• Disaster management skills
• Project planning and management
• Accounting
• SHE
Insurance Skills (special Category)
• Property risk assessment skills
• General risk assessment skills.
General Skills
• Communication skills
• Interpersonal skills
• Customer Service
• IT skills (fluency)
Our Competencies/Behaviors
• Integrity
• Reliability
• Transparency
• Professionalism
• Teamwork
• Quality
Experience
• At least 5years of relevant experience