Deadline of this Job: 10 December 2022
JOB DETAILS:Responsibilities include:
• Impact: Build seamless, high-quality data systems and work with program delivery teams to dramatically increase SHOFCO’s impacts.
• Strategy and culture: Establish SHOFCO on the frontier of data-driven techniques and practices. Lead SHOFCO to a data-driven culture. Support continual refinement of and buy-in for SHOFCO’s data, impact, and learning strategy.
• Influence: Amplify the voice of community members and increase SHOFCO's system-wide influence in Kenya and internationally.
• Communication: Represent SHOFCO and communicate impacts externally.
• Team management: Work with the Director to define, build and manage the ideal internal impact team for SHOFCO. Directly manage a team of 3-8. Support recruiting & hiring, performance management and professional development. Create and manage budgets.
Deadline of this Job: 09 December 2022
JOB DETAILS:Main Duties and Responsibilities:
Support implementation of the SCROL programme in Kenya.
• Liaise with the implementing partner to ensure timely, efficient and effective implementation of the project.
• Undertake planning, implementation and reporting of project activities in close collaboration and consultation with the partner in the project.
• Undertake field monitoring visits in collaboration with the partner to the project sites.
• Lead project review meetings and documentation of lessons learnt, challenges and new thinking in the project implementation.
• Maintain contacts with government agencies, private sector and other key stakeholders involved in online protection of children and act as a link between these actors and the SCROL project.
• Ensure efficient use of project resources and that programme and finance commitments as per the partner contracts are being fulfilled.
• Monitor the context of online protection and technological advancements as well as the child protection discourse in Kenya (specific focus on project sites) and provide feedback to the project implementation team and advice to the Country Manager and others as appropriate for decision making.
Programme results for the partner and programme portfolio
• Support and monitor the project partner through regular communications and programme field visits and ensure that programme and finance commitments as per partner contract are being fulfilled. Liaise with the Finance and Administration Manager regarding budgets and expenditure.
• Ensure that all scheduled partner and programme reports such as progress and financial reports are delivered timely and that they are of good quality, according to Terre des Hommes Netherlands’ standards.
• Support the Marketing and Communication Officer at Regional Office with information and materials for marketing and communication, e.g. news items (case stories) and photos.
• Inform relevant persons/organisations/institutions on support given to project partners, project activities and expected results.
• Maintain the database and regularly update project documentation/ files for reference by all concerned.
• Ensure that all the projects and reports are accurately uploaded, updated and tasks actioned in the TdH NL system (PRIMAS) in a timely manner.
Capacity building of partners
• Apply Terre des Hommes Netherlands’ tools in Partner organisational assessments, M&E and capacity building initiatives.
• Identify together with project partners areas for further improvement on management and/ or programme quality of project partner and define frameworks, procedures and indicators oriented towards improved organisational and project management.
• Guide project partners, give direction so that they improve on quality of work, efficiency, effectiveness of the desired outputs and sustainability of results.
• Safeguard project quality by maintaining an overview of supported projects and evaluating the quality of work and results.
• Ensure that the project partner/s follows the terms and conditions of the signed partner contract; facilitate them to keep track of key factors in project management, implementation and monitoring of results.
Knowledge and experience
• B.A degree in a relevant field, such as development cooperation, child rights, etc.
• Minimum of three years of experience working in the development sector.
• Proven experience of working with local partners, engagement with government and private sector.
• Experience of writing, reviewing and analysing programmes and reports.
• Experience with Child Rights based programming is an advantage.
• Proven experience in capacity building of civil society organisations.
• Knowledge of and experience in project cycle management, including the use of logical framework, theory of change and other planning tools
• Understanding of project financial management
• Knowledge of the political, religious and social structures of the project sites
• Excellent writing and communication skills in English and Swahili
Deadline of this Job: 10 December 2022
JOB DETAILS:Purpose:
The Program/Administrative Assistant will prioritize and provide program-related administrative, logistical, and other support, focusing on executive-level support to the Regional Director, Africa. S/he will liaise with other internal stakeholders to ensure timely action on routine tasks, special projects and events forward, manage program schedules and timelines, create documents, correspondence and presentations, and provide project management as assigned.
Key Roles and Responsibilities
• Provide direct executive-level administrative support to the Regional Director, ARO, including managing of correspondence, scheduling and coordination of meetings, keeping RD’s and ARO’s calendar of events/meetings, drafting agenda, preparing program documents, and managing/closing follow up tasks.
• Organize travel/meeting plans with internal staff and external stakeholders, developing detailed itineraries, and managing logistics related to the travel schedule/meeting including agenda scope and briefing materials. S/he will also ensure that travel/cash advances and expense reports are prepared for and processed in a timely manner.
• Coordinate program activities across country teams and with other departments to maintain action lists and follow-up, managing correspondence and work flow, and compiling briefings and reports on time.
• Organize and schedule office and team activities.
• Gather information for internal communications, grant/administrative reports, regional notes, and team updates.
• Compile, verify and organize materials for trips, events, and reports.
• Manage special projects, including international events planning and execution.
• Create reports, presentations, or other data as requested
• Maintain database and contacts of key collaborators
• Facilitate translation of documents from French/Spanish to English as the need arises.
• Take meeting notes and share them with the Regional Director and all relevant colleagues for follow up actions/closure in a timely manner.
• Any other duties that may be assigned from time to time by the Regional Director, ARO.
KNOWLEDGE, SKILLS AND ABILITIES (KSAS):
Education:
• Bachelor’s degree in Business Administration or any related field, from a recognized university.
Experience:
• Five years of demonstrable administrative experience.
• Experience working with grant-driven organizations preferred. Good understanding of best practices in procurement necessary.
• Highly organized and self-motivated self-starter who demonstrates a sense of ownership, willingness to take initiative, and prioritize with minimal supervision.
• Ability to communicate effectively across cultures.
• Detail- and process-oriented with excellent time management and project management skills, and the ability to handle multiple projects and tasks simultaneously.
• Fast learner and proactive thinker, able to anticipate needs and take action without requiring detailed instruction for routine responsibilities, and with a natural tendency to propose solutions along with anticipating and identifying problems.
• Strong analytical and decision-making skills.
• Ability to maximize technology and other resources to ensure coordination among geographically diverse teams with proficiency in Google (Gmail, Calendar Apps) and Microsoft Office (Word, PowerPoint and Excel abilities).
• Fluency in oral and written English is essential; fluency in oral and written French would be an added advantage.
• Knowledge of diverse groups and sensitivity and appreciation of cultural differences is essential; experience living and working in a developing country or for an organization engaged in international work is desirable.
• This role requires candidates with high level of confidentiality and who have discretion.
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