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Personal Assistant job at Fanisi HR Solutions

JOB DETAILS:
• Our client seeks to hire a Personal Assistant for the Director. The individual will provide administrative and operational support to the Director and Directors office.

Roles and Responsibilities:
• Plan and coordinate the Director’s activities at work and partly at home
• Drive children to school and extracurricular activities
• Manage the director’s diary and calendar
• Ensure meetings and tasks are scheduled efficiently
• Coordinate the director’s activities to ensure all work goals are achieved
• Plan for assigned school drop-offs
• Accompany the director’s children to extracurricular activities
• Drive assigned vehicles for deliveries.
• Attend client meetings
• Any other duties as may be assigned, consistently with the director & director's office

Required Specifications
• At least 2 years of experience driving around Nairobi
• Able to accompany children to activities including swimming
• Has client management experience
• Mature, reliable and able to make decisions
• Able to work odd hours late often
• Excellent planning, organisation and coordination skills
• Able to work efficiently under pressure
• Attention to detail and excellent time management skills
• Bachelor's degree in business administration/management, events management or any relevant and related field
• Proactive, resourceful and able to solve problems and provide solutions
• Possess outstanding communication skills(both oral and written).
• Must have exceptional customer service skills, great interpersonal abilities and emotional intelligence
• Advanced knowledge of MS Office, and possess basic accounting skills.
• Ability to lead and manage and work with a team


JOB DETAILS:
• As the Executive Chef, you will report directly to the General Manager and you will prepare all Standard Operating Procedures for the kitchen and banqueting areas and oversee the operation of all kitchens in the hotel to ensure each Food & Beverage outlet and banquet is managed successfully as an independent profit centre. You will ensure all kitchen staff follow the highest food safety standards. You will work with the F&B Managers to develop special promotions and the Sous-Chefs to set annual operating targets.

The role will commence immediately with the hotel planned to open in the last quarter of 2022.
Key Objectives of the Role:
• Developing initial concepts and menus for each of the hotel restaurants and identifying market needs and trends in terms of food
• Monitoring and analysing menus and products of competing restaurants
• Developing special menus based on available food, season and estimated business etc. and new menus based on monitoring guest orders
• Recruiting, training and developing Chefs to work independently
• Monitoring the costs of all kitchens and recommend changes where appropriate
• Assisting each Chef to run their kitchen at an acceptable food cost
• Assisting each Chef to maximize employee productivity to minimize payroll costs
• Meeting regularly with F&B Managers and Supervisors to discuss special promotions
• Working with the Purchasing Department to ensure goods purchased are of acceptable quality
• Monitoring the food standard in each outlet
• Regularly inspecting all kitchen areas and outlets and equipment to ensure quality control and hygiene standards
• Ensuring all kitchens adhere to established standards and policies
• Assisting each Chef in establishing effective training programs for their employees
• Meeting with suppliers when possible and studying market trends for new equipment and products
• Ensuring the employee kitchen prepares quality food
• Adhering to the “Code of Business Conduct & Ethics” and the Hotel’s Staff Handbook regulations
• Performing other duties as assigned, requested or deemed necessary by management

Basic Qualifications:
• Degree/ Certificate from a Well-Known Culinary School
• 5+ years of experience in kitchens covering all aspects of cooking

Preferred Qualifications:
• Local market expertise
• Exposure to hospitality industry
• Exposure to exotic cuisines

Skill Set:
• Solid Knowledge in Kitchen Operations (Management of People, Complex Problems, F&B Management and Sanitation)
• Creative, Strategic, and Analytical Problem Solver
• Team Building, Development, and Supervision
• Leadership and Management
• Organisation and Time Management
• Solid Financial Management and Budgeting
• Good Business Sense with an Operational Focus
• Interpersonal Communication
• Highly Customer-Oriented
• Positive Attitude


JOB DETAILS:
Business Development Executive

The specific duties and responsibilities shall include:
• Proposal Development & Writing
• Develop all frameworks for Concept Notes, Proposals, and reports, based on various Scope of Work if any or preliminary discussions and submit for review.
• Develop frameworks for new company websites and company profiles and submit them for review.
• Develop content in line with the approved frameworks based on various works assigned.
• Partner closely with the graphic design teams to develop infographics, icons and other graphic-enhancing elements for all proposals/concept notes/reports.
• Proofread and review proposals before and after submission to graphic design teams, ensuring accurate reporting at all times.
• Assist in the review and evaluation of proposals submitted by the technical consultants to ensure they meet the SOW requirements.
• Assist in collating information from field offices to provide compelling reports capturing achievements and milestones of projects for TGL and other partner clients.
• Support in close liaison with the business development manager the provision of post-evaluation reports documenting lessons learned and challenges for all writeups provided, three days after submission of CN/proposals.
• Fully support Business development needs in developing new concepts and project proposals for TGL, including other partners/subsidiaries.
• Conduct select market research activities, such as client, competitor, and market trends
• Ensure all writeups are plagiarism-free.

Business Development Planning
• Assist in developing and providing monthly reports for proposals to be worked on based on EOI submission and other information provided by TGL Senior Management.

Information Management
• Maintain proposal archives as required and ensure accurate information is included in tracking reports and proposals supporting timely transfer to Dropbox account.
• Compile, analyze, and document relevant information to inform proposal design and promote continuous learning.
• Support the application of mapping and compiling of project information for sharing as required with internal and external stakeholders.

Others
• Assist in Supporting the CEO and TGL Senior Management business strategy developments for TGL.
• Undertake additional tasks, from time to time, other than those mentioned within the area of responsibility in order to enhance the overall performance of the Business Development Unit.
• Supporting all TGL units in the preparation of various documents for the company.

Qualifications and Experience
• Degree/ Diploma in either Business Administration, Communication, Project Management, or a related course.
• 2-3 yrs working experience in a similar role
• Ability to write logical, coherent, and consistent documents.


JOB DETAILS:
Executive Support Officer

The Executive Support Officer will provide high-level administrative support to the Executive Director and other RSMT staff.

Key responsibilities
Administrative assistance to the Executive Director
• Manage the calendar of the Executive Director, make appointments/schedule meetings with key partners (Donors, Local Partners, Board Directors, etc). Compiling documents for meetings and collecting and/or preparing and distributing background materials for meetings and events.
• Attend to and monitor urgent enquiries and issues, ensuring that they are brought to the Executive Director’s attention and, where relevant, referring matters on to appropriate staff for response.
• Maintain an effective and confidential filing system for the Executive Director including preparing replies to routine and basic correspondence on behalf of the Executive Director.
• Develop & maintain the Executive Director’s contact database for relevant donors, partners and other stakeholders.
• Screens documents that need the approval of the Executive Director, and certifies they are completed with compliance before presenting them for approval in ensuring that the process went through the right channels and financial verification are in place.
• Be an informed key contact for the Executive Director Office and handle internal and external enquiries in a professional manner liaising with key contacts across DRC (HQ, RO, CO) and other networks

Coordination of RO meetings/events/visits
• Take a lead role in organizing regional meetings and events involving the Executive Director, in liaison with other departments. Take full responsibility for scheduling timings and venues, communicating arrangements to participants and coordinating with Administration and Supply Chain team to organise transport, booking facilities and hiring service providers as required. Develop the agenda and materials as needed and ensure action plans are tracked, followed up and reported back to the following meetings
• In consultation with the Executive Director, develop and maintain a regional annual events calendar and disseminate it to RO staff and Country teams.
• Coordinate high level field visits and accompany visitors as necessary to field visits. Prepare visitors itineraries and send required pre-arrival information, arrange logistics and assist visitors in their visit schedule as required.
• Maintaining and ensuring that key EAGL Regional office information (organogram, sitreps, maps, etc.) is accurate, in a format to share with external partners, board members and also accessible on SharePoint for DRC EAGL staff.

Qualifications and Experience
• University Degree in a relevant field; International development/relations, Political science, Communications, Social science or Business Administration
• Minimum four (4) years office, administrative and programme management experience, working closely with senior management in coordination of critical events
• At least 3 years’ work experience in an international NGO in management of key projects
• Excellent written and spoken English is essential
• Demonstrated ability to manage processes and maintain accurate records.
• Ability to work independently and to maintain flexibility in working hours.
• Energetic and flexible with high sense of responsibility and excellent organisational, planning and time management skills
• Demonstrated ability to coordinate tasks to meet deadlines.
• Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Ability to write in a clear and concise manner and to communicate effectively orally.
• High level of integrity and able to maintain strictest of confidentiality
• High competence in handling situations with tact and diplomacy
• High proficiency in Microsoft Word, Excel and Powerpoint.

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