KEY DUTIES AND RESPONSIBILITIES

• Oversee and track buy-in activity implementation progress by personnel, consultants and subcontractors, ensure it adheres to the approved workplan and deliverable schedule, and troubleshoot deviations;
• Support development and review of technical deliverables (both contractual and from partnerships) and contribute to subsequent learning;
• Provide relationship management support for client and implementing partners
• Support Activity Managers and others on all matters related to the buy-in, including but not limited to contractual, operational, MEL, reporting, and financial matters;
• Provide administrative, procurement, and operational support across all assigned buy-in activities.
• Ensure assigned buy-in activities are managed in accordance with USAID regulations and DAI Procurement policies;
• Liaise with implementing parties to ensure proper M&E data capture and data quality to contribute to overall ATI project M&E reporting; and
• In tandem with relevant technical staff, generate buy-in scopes of work and budgets as needed
• As needed, support the project’s procurement and operational staff and train Activity Associates
• Travel to regional offices as required

QUALIFICATIONS:

• Bachelor’s degree and 9 years of experience working in budget, operational, and process management. Demonstrated experience in managing complex budgets and multi-year programs preferred.
• Proven project management, communications, writing and interpersonal skills including strong experience with client management
• Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
• A well-organized organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus;
• Ability to work in a fast-moving, fluid team setting with multiple stakeholders
• Excellent communication skills including writing, speaking, and reading skills in English.

OBJECTIVES AND DUTIES:

• Receives and reviews (for completeness and accuracy) all incoming invoices and requests for payment. Ensures the integrity of all receipts, invoices, and vouchers.
• Prepares required documentation for submission to Finance Manager (who will prepare payment checks for Senior Management’s signature) and required documentation (expense cover sheets), post-payment, to provide to the Project Accountant for data entry into DAI’s Financial Accounting System;
• Assists the Project Accountant in recording and assigning costs based on approved budget into the Financial Accounting System, vFER
• Supports with processing DA1 forms for VAT exemption, VAT reimbursements and regularly updates the VAT tracker
• Manages the project’s petty cash according to ATI policies and procedures and submits the reconciliation each week to the Finance Manager.
• Assists with the daily scanning of financial vouchers for submission to DAI/Washington twice a month.
• Responsible for following up on statutory remittances to ensure they are all updated on time.
• Works with the Grants Manager to track all open grants and progress payment schedules;
• Performs other financial tasks assigned by the Finance Manager which are consistent with his/her qualifications, this Scope of Work and the general requirements of the project.
• Maintains a good knowledge and understanding of all policies and procedures as set forth in the ATI Field Operations Policy Manual.

QUALIFICATIONS:

• Bachelor’s Degree in Accounting, Finance, Business Administration, or equivalent and 4+ years’ experience supporting international donor-funded projects in an accountancy/finance role preferred
• Working knowledge of applicable finance-related USG or other international donors contracting regulations
• Accuracy in working with large amounts of data
• Ability to respond effectively to time sensitive inquiries
• An energetic, forward-thinking and creative individual with high ethical standards and professional presentation
• A well organized and self-directed individual with sound technical skills, analytical ability, good judgement, and strong operational focus
• Excellent writing, speaking, and reading skills in English.